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Security Incident Report Form

Security Incident Report Form Template for Denmark

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Security Incident Report Form

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Document background
The Security Incident Report Form is a critical document used by organizations operating in Denmark to formally document and report security incidents and data breaches. It is designed to meet the stringent requirements of both the EU GDPR and Danish data protection laws, including the specific reporting requirements set by the Danish Data Protection Authority (Datatilsynet). The form must be used whenever a security incident occurs that potentially impacts personal data, system integrity, or organizational operations. It captures essential information about the incident, including timeline, impact assessment, immediate actions taken, and remediation plans. This document is particularly crucial given the GDPR's 72-hour breach notification requirement and the specific incident reporting obligations under Danish law. It serves as both an internal documentation tool and a basis for mandatory regulatory reporting when required.
Suggested Sections

1. Incident Overview: Basic information including incident ID, date/time of discovery, reporter details, and initial categorization of the incident

2. Incident Detection and Timeline: Chronological details of how and when the incident was detected, including key events and timestamps

3. Incident Description: Detailed description of the security incident, including systems affected, type of breach/incident, and initial assessment of scope

4. Impact Assessment: Analysis of the incident's impact on data, systems, operations, and potentially affected individuals or entities

5. Immediate Actions Taken: Description of initial response actions and containment measures implemented

6. Data Breach Details: If applicable, specific information about compromised data types, number of records affected, and data sensitivity level

7. Notification Requirements: Assessment of notification obligations under GDPR and Danish law, including timeline for authority and data subject notifications

8. Root Cause Analysis: Initial assessment of how the incident occurred and identifying vulnerabilities or weaknesses

9. Remediation Plan: Outline of steps to be taken to address the incident and prevent recurrence

Optional Sections

1. Third Party Involvement: Details of any third-party vendors, processors, or service providers involved in the incident - include when third parties are affected or involved

2. Financial Impact Assessment: Preliminary assessment of financial implications - include for incidents affecting financial systems or requiring significant recovery costs

3. Business Continuity Measures: Description of business continuity and disaster recovery procedures activated - include for severe incidents affecting business operations

4. Media and Communications Plan: Strategy for internal and external communications - include for high-profile incidents requiring public disclosure

5. Law Enforcement Notification: Details of law enforcement engagement - include when criminal activity is suspected

6. Insurance Claims Information: Relevant insurance policy details and claim requirements - include when incident may be covered by cyber insurance

Suggested Schedules

1. Appendix A - Technical Incident Details: Detailed technical information including logs, affected systems, and technical timeline

2. Appendix B - Evidence Collection Log: Documentation of all evidence collected during the incident investigation

3. Appendix C - Affected Data Inventory: Detailed listing of compromised data categories and affected data subjects

4. Appendix D - Communication Records: Copies of all internal and external communications related to the incident

5. Appendix E - Action Item Tracker: Detailed tracking of all actions taken and planned in response to the incident

6. Appendix F - Related Documentation: Supporting documents such as system logs, screenshots, or other relevant technical documentation

Authors

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Relevant legal definitions
Security Incident
Personal Data Breach
Affected Data Subject
Data Controller
Data Processor
Critical Systems
Incident Response Team
Root Cause
Impact Level
Containment Measures
Remediation Actions
Notification Period
Evidence Preservation
Breach Notification
System Compromise
Unauthorized Access
Data Loss
Security Controls
Incident Timeline
Mitigation Measures
Risk Assessment
Business Impact
Technical Controls
Incident Classification
Response Protocol
Sensitive Personal Data
Incident Owner
Incident Reporter
Recovery Time Objective
Recovery Point Objective
Third-Party Provider
Security Vulnerability
Incident Log
Data Protection Authority
Reportable Incident
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): EU regulation 2016/679 that sets guidelines for the collection and processing of personal information from individuals within the EU. In the context of security incidents, particularly relevant are Articles 33 and 34 regarding breach notification requirements.
Danish Data Protection Act (Databeskyttelsesloven): Act No. 502 of 23 May 2018 - Denmark's national implementation of GDPR, which provides specific national requirements for data protection and security incident reporting.
NIS Directive Implementation in Denmark: Danish implementation of the EU Network and Information Security Directive, setting requirements for security incident reporting for essential service operators and digital service providers.
Danish Executive Order on Security Breach Notification: Executive order specifying the precise requirements and procedures for notifying authorities about security breaches in Denmark.
Danish Financial Business Act (if applicable): Contains specific requirements for financial institutions regarding security incident reporting and risk management procedures.
Danish Executive Order on Information Security: Sets out requirements for information security management and incident handling in Danish organizations, including documentation requirements.
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