Legal Templates
Wage Verification Form

Wage Verification Form for Germany

Wage Verification Form Template for Germany

A Wage Verification Form (Verdienstbescheinigung) is a standardized document used in Germany to officially verify an employee's income and employment details. It serves as a legal record of earnings, tax deductions, social security contributions, and other employment-related financial information. This document complies with German labor law requirements and is commonly required for various administrative purposes, including social benefits applications, loan applications, and official proceedings. The form includes detailed information about both the employer and employee, covering regular wages, special payments, and various statutory deductions in accordance with German employment and tax regulations.

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What is a Wage Verification Form?

The Wage Verification Form (Verdienstbescheinigung) is a crucial document in the German employment landscape, required by various authorities and institutions to verify an individual's employment income and related details. This document is commonly requested when applying for social benefits, housing assistance, child support calculations, loan applications, or during legal proceedings. It must comply with German federal and state employment laws, tax regulations, and data protection requirements. The form includes comprehensive information about an employee's earnings, including regular wages, bonuses, benefits in kind, tax deductions, and social security contributions. It serves as an official certification from the employer about an employee's financial situation and is typically issued upon request from the employee or relevant authorities.

What sections should be included in a Wage Verification Form?

1. Employee Information: Basic details including name, address, tax ID, social security number, and employment status

2. Employer Information: Company details including name, address, employer number, and contact information

3. Employment Period: Start date, end date (if applicable), and type of employment relationship

4. Regular Wage Details: Base salary, wage frequency, hourly rate if applicable

5. Working Hours: Contracted hours, actual hours worked, overtime details

6. Tax Information: Tax class, children allowances, church tax status, and other relevant tax details

7. Social Security Contributions: Breakdown of various social security contributions including health insurance, pension, unemployment, and care insurance

8. Certification: Declaration of accuracy, date, signature fields for employer representative

What sections are optional to include in a Wage Verification Form?

1. Variable Compensation: Details of bonuses, commissions, or other variable pay components - include when employee receives such compensation

2. Benefits in Kind: Non-cash benefits like company car, meal allowances - include when applicable

3. Sick Pay: Details of sick leave payments - include if verification is needed for insurance or benefits purposes

4. Special Payments: One-time payments, holiday allowances, Christmas bonus - include when applicable

5. Wage Garnishments: Details of any wage garnishment orders - include if applicable

6. Reduced Hours Compensation: Details of Kurzarbeit (reduced hours) compensation - include if applicable during the verification period

What schedules should be included in a Wage Verification Form?

1. Earnings Statement Copies: Copies of relevant pay slips for the verification period

2. Time Recording Documentation: Records of working hours if relevant for the verification purpose

3. Special Allowance Documentation: Supporting documents for special payments or allowances

4. Previous Employer Statements: If relevant for the current year's tax or social security calculations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Germany

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant legal definitions
Gross Salary (Bruttogehalt)
Net Salary (Nettogehalt)
Base Salary (Grundgehalt)
Variable Compensation (Variable Vergütung)
Special Payments (Sonderzahlungen)
Benefits in Kind (Sachbezüge)
Working Hours (Arbeitszeit)
Overtime Hours (Überstunden)
Social Security Contributions (Sozialversicherungsbeiträge)
Tax Deductions (Steuerabzüge)
Wage Tax (Lohnsteuer)
Church Tax (Kirchensteuer)
Solidarity Surcharge (Solidaritätszuschlag)
Health Insurance Contribution (Krankenversicherungsbeitrag)
Pension Insurance Contribution (Rentenversicherungsbeitrag)
Unemployment Insurance (Arbeitslosenversicherung)
Long-term Care Insurance (Pflegeversicherung)
Assessment Period (Bemessungszeitraum)
Certification Date (Bescheinigungsdatum)
Employment Relationship (Arbeitsverhältnis)
Continued Remuneration (Entgeltfortzahlung)
Short-time Work (Kurzarbeit)
Holiday Pay (Urlaubsgeld)
Christmas Bonus (Weihnachtsgeld)
Company Car Benefit (Firmenwagen-Benefit)
Wage Garnishment (Lohnpfändung)
Relevant Industries

Manufacturing

Retail

Healthcare

Financial Services

Technology

Construction

Education

Public Sector

Professional Services

Hospitality

Transportation

Energy

Agriculture

Media and Entertainment

Non-Profit Organizations

Relevant Teams

Human Resources

Payroll

Finance

Accounting

Legal

Compliance

Personnel Administration

Employee Relations

Benefits Administration

Relevant Roles

HR Manager

Payroll Specialist

HR Administrator

Finance Manager

Accounting Manager

HR Director

Compensation and Benefits Manager

Personnel Administrator

HR Business Partner

Payroll Manager

Employment Law Specialist

HR Operations Manager

Benefits Administrator

HR Compliance Officer

Industries
Nachweisgesetz (NachwG): The Documentation Act requires employers to provide written documentation of essential employment terms, including salary details
Bundesdatenschutzgesetz (BDSG): The Federal Data Protection Act governs how personal and salary information must be handled and protected
Einkommensteuergesetz (EStG): The Income Tax Act specifies requirements for wage reporting and tax-related salary documentation
Sozialgesetzbuch IV (SGB IV): The Social Security Code Book IV contains provisions on salary documentation for social security purposes
Entgeltfortzahlungsgesetz (EFZG): The Continued Remuneration Law governs documentation of regular wages and continued payment during illness
Mindestlohngesetz (MiLoG): The Minimum Wage Act requires documentation proving compliance with minimum wage requirements
Arbeitszeitgesetz (ArbZG): The Working Time Act influences wage verification as it relates to regular hours, overtime, and holiday pay documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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