The Employee Resignation Form is a crucial document in German employment relationships, used when an employee decides to voluntarily terminate their employment. It must comply with German labor law requirements, particularly the written form requirement under § 623 BGB. This document includes the employee's personal information, current position, explicit resignation statement, and intended last working day, considering statutory notice periods. The form serves multiple purposes: it officially documents the employee's intention to resign, initiates the separation process, and provides a legal basis for terminating the employment relationship. It's particularly important in German jurisdiction where employment terminations must follow specific formal requirements to be legally valid.
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1. Header Information: Employee's full name, address, and contact details as sender; Company name, address, and appropriate recipient (e.g., HR Manager or direct supervisor) as addressee
2. Date: Current date of writing the resignation letter
3. Subject Line: Clear indication that this is a resignation letter (Kündigung des Arbeitsverhältnisses)
4. Main Declaration: Clear and unambiguous statement of resignation from employment position
5. Last Working Day: Specific mention of the intended last working day, considering the statutory notice period
6. Employee Information: Employee ID number, department, and current position
7. Signature Block: Space for employee's handwritten signature, as required by German law (§ 623 BGB)
1. Reason for Resignation: Optional brief explanation of resignation reasons - recommended only if maintaining positive relations and reasons are professional
2. Gratitude Statement: Optional expression of thanks for opportunities and experiences - included for maintaining professional relationships
3. Handover Commitment: Statement offering to assist with transition of duties - included when there is a significant handover required
4. Request for Reference Letter: Request for a qualified employment reference letter (qualifiziertes Arbeitszeugnis) - included if not automatically provided by employer
5. Vacation Days Settlement: Reference to remaining vacation days to be taken or compensated - included when there are outstanding vacation days
6. Works Council Notification: Acknowledgment of works council notification - included only if company has a works council
1. Handover Plan: Detailed list of ongoing projects and responsibilities requiring transition
2. Outstanding Benefits Statement: List of any outstanding compensation, bonuses, or benefits to be settled
3. Company Property Register: List of company property to be returned (laptop, access cards, etc.)
Relevant legal definitions
Clauses
Notice of Resignation
Notice Period
Last Working Day
Handover of Duties
Return of Company Property
Confidentiality
Non-Disclosure
Final Settlement
Outstanding Vacation
Reference Letter Request
Post-Employment Obligations
Works Council Acknowledgment
Data Protection
Non-Compete Reminder
Company Property Return
Final Payroll Settlement
Benefits Termination
Notice Period
Last Working Day
Handover of Duties
Return of Company Property
Confidentiality
Non-Disclosure
Final Settlement
Outstanding Vacation
Reference Letter Request
Post-Employment Obligations
Works Council Acknowledgment
Data Protection
Non-Compete Reminder
Company Property Return
Final Payroll Settlement
Benefits Termination
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Media and Entertainment
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Operations
Finance
Information Technology
Sales
Marketing
Research and Development
Customer Service
Production
Quality Assurance
Administration
Executive Leadership
Project Management Office
Business Development
Relevant Roles
Chief Executive Officer
Department Manager
Software Developer
Financial Analyst
Human Resources Specialist
Sales Representative
Project Manager
Administrative Assistant
Operations Manager
Research Scientist
Marketing Coordinator
Customer Service Representative
Legal Counsel
Production Supervisor
Account Manager
Technical Support Specialist
Business Analyst
Quality Assurance Engineer
Executive Assistant
Product Manager
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