Employee Transfer Request Letter for Germany

Employee Transfer Request Letter Template for Germany

A formal document used under German employment law to request or notify an employee about an internal transfer within the organization. The letter outlines the details of the proposed transfer, including the new position, location, effective date, and any changes to employment terms. It ensures compliance with German labor regulations, including works council requirements where applicable, while maintaining clear documentation of the transfer process. The document serves as an official record of the transfer request and forms part of the employee's employment documentation.

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What is a Employee Transfer Request Letter?

The Employee Transfer Request Letter is a crucial document in German employment practice, used when an organization needs to formally request or notify an employee about an internal transfer. This document is essential for ensuring compliance with German labor law requirements, including the German Civil Code (BGB) and Works Constitution Act (BetrVG) where applicable. The letter typically includes detailed information about the proposed transfer, such as the new role, location, effective date, and any changes to employment terms. It's used in situations ranging from departmental transfers to location changes within Germany, and serves as both a formal request and a legal record of the proposed change in employment conditions. The document must be drafted carefully to ensure it meets all legal requirements while clearly communicating the transfer details to the employee.

What sections should be included in a Employee Transfer Request Letter?

1. Letter Header: Company letterhead, date, and formal address to the employee

2. Subject Line: Clear indication that this is a transfer request/notification

3. Opening Statement: Professional greeting and reference to any prior discussions about the transfer

4. Current Position Details: Employee's current role, department, and location

5. Transfer Details: Specific information about the new position, department, and location

6. Effective Date: Clear statement of when the transfer will take effect

7. Reason for Transfer: Brief explanation of the business reason for the transfer request

8. Impact on Employment Terms: Statement about whether other employment terms remain unchanged

9. Response Timeline: Deadline for the employee to respond to the transfer request

10. Closing: Professional closing with contact information for questions

What sections are optional to include in a Employee Transfer Request Letter?

1. Relocation Support: Details of any relocation assistance offered, used when the transfer involves moving to a different city

2. Training Provisions: Information about any training provided for the new role, included when the transfer involves significant role changes

3. Compensation Changes: Details of any salary or benefit adjustments, included if the transfer affects compensation

4. Transition Period: Information about any handover period, included when there needs to be knowledge transfer

5. Works Council Reference: Reference to works council approval, required when the transfer falls under works council jurisdiction

What schedules should be included in a Employee Transfer Request Letter?

1. New Position Description: Detailed description of the new role, responsibilities, and reporting structure

2. Location Details: Information about the new workplace, including address and facilities

3. Transfer Timeline: Detailed schedule of the transfer process, including key dates and milestones

4. Benefits Summary: Overview of any changes to benefits or additional benefits related to the transfer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Transfer Details
Duration and Timing
Position Description
Location Change
Reporting Structure
Compensation and Benefits
Working Hours
Travel Requirements
Relocation Assistance
Training Provisions
Notice Period
Continuation of Service
Works Council Approval
Data Protection
Employment Terms Preservation
Acceptance Requirements
Response Period
Contact Information
Governing Law

Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Retail

Logistics

Professional Services

Education

Construction

Energy

Telecommunications

Automotive

Pharmaceuticals

Consumer Goods

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Operations

Department Management

Regional Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

Department Manager

Division Head

HR Business Partner

Compliance Officer

Employee Relations Manager

HR Administrator

Personnel Officer

HR Specialist

Department Director

Regional Manager

Operations Manager

Human Resources Coordinator

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What is a Employee Transfer Request Letter?

What sections should be included in a Employee Transfer Request Letter?

What sections are optional to include in a Employee Transfer Request Letter?

What schedules should be included in a Employee Transfer Request Letter?

Authors

Alex Denne

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