The Dismissal Notice Letter is a crucial document in Swiss employment relations, used when an employer decides to terminate an employment relationship in accordance with Swiss law. It must strictly comply with the Swiss Code of Obligations and related employment legislation, which set specific requirements for termination notices, including mandatory notice periods, form requirements, and timing restrictions. The document serves as official written confirmation of the termination, protecting both employer and employee interests by clearly stating the terms of separation. Swiss law requires particular attention to protected periods (such as during illness or pregnancy) and protection against unfair dismissal, making it essential that the Dismissal Notice Letter is properly drafted and timed.
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1. Header with Contact Details: Company letterhead, employee's name and address, date, and reference line
2. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment')
3. Termination Statement: Clear and unambiguous statement of employment termination, citing the employment contract details
4. Notice Period: Specification of the applicable notice period and calculation of the last day of employment
5. Return of Company Property: Instructions regarding the return of company assets, equipment, and documents
6. Final Salary and Benefits: Information about final payment, including salary, unused vacation days, and other entitlements
7. Closing: Professional closing paragraph, including any appreciation for service and signatures
1. Garden Leave: Used when the employee is to be placed on garden leave during the notice period
2. Handover Requirements: Include when specific handover of duties, projects, or documents is required
3. Reference Letter: Mention of the provision of a reference letter if agreed to be provided
4. Non-Compete Reminder: Include if there are post-employment restrictions to be reminded of
5. Severance Package: Details of any severance payment or additional benefits if applicable
6. Outstanding Obligations: Include if there are specific obligations or pending matters to be addressed
7. Reason for Termination: Include only if legally required or if there's a mutual agreement to state the reason
1. Handover Checklist: List of items, tasks, and responsibilities to be handed over
2. Company Property List: Detailed inventory of company items to be returned
3. Final Settlement Calculation: Breakdown of final payment including all entitlements and deductions
4. Benefits Summary: Summary of treatment of various benefits and insurance coverage post-termination
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