Student Work Release Form for Canada

Student Work Release Form Template for Canada

A comprehensive legal document used in Canadian jurisdictions to establish and govern the terms of a student's work placement or internship arrangement. This document creates a three-way agreement between an educational institution, a student (and their guardian if applicable), and an employer, defining the responsibilities, expectations, and legal obligations of each party. It addresses crucial aspects such as workplace safety, liability protection, learning objectives, supervision requirements, and compliance with provincial and federal regulations regarding student work placements.

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What is a Student Work Release Form?

The Student Work Release Form is a critical document used across Canadian jurisdictions to facilitate and formalize work-integrated learning experiences for students. This document is essential when establishing student work placements, co-op positions, or internships that form part of an educational program. It ensures compliance with provincial education and labor laws while protecting the interests of all parties involved. The form typically includes detailed provisions for workplace safety, supervision requirements, learning objectives, evaluation criteria, and liability considerations. It's particularly important in contexts where academic credit is awarded for work experience and where there's a need to clearly delineate the responsibilities of the educational institution, employer, and student. The document helps ensure that work placements meet both educational objectives and legal requirements while providing appropriate protections for all parties involved.

What sections should be included in a Student Work Release Form?

1. Parties: Identifies all parties to the agreement: the educational institution, the student (and parent/guardian if minor), and the employer

2. Background: Explains the context of the work placement program and its relationship to the student's educational program

3. Definitions: Defines key terms used throughout the document including 'Work Placement', 'Supervisor', 'Program Requirements', etc.

4. Term and Schedule: Specifies the duration of the work placement and working hours

5. Student Responsibilities: Outlines the student's obligations during the placement, including attendance, conduct, and reporting requirements

6. Employer Responsibilities: Details the employer's obligations regarding supervision, safety, training, and evaluation

7. Educational Institution Responsibilities: Describes the school's role in monitoring, supporting, and evaluating the placement

8. Health and Safety: Addresses workplace safety requirements and procedures

9. Confidentiality: Establishes requirements for handling confidential information

10. Termination: Specifies conditions under which the placement may be terminated

11. Signatures: Space for all parties to sign and date the agreement

What sections are optional to include in a Student Work Release Form?

1. Insurance Coverage: Details specific insurance arrangements when not covered by standard institutional policies

2. Intellectual Property: Addresses ownership of work product when placement involves creative or technical work

3. Transportation and Expenses: Specifies arrangements for travel costs and other expenses when applicable

4. Remote Work Provisions: Includes specific terms for placements involving remote work

5. International Student Requirements: Additional provisions for international students regarding work permits and visa requirements

6. Compensation: Details of any payment or stipend if the placement is paid

7. Academic Credit: Specific requirements for earning academic credit through the placement

What schedules should be included in a Student Work Release Form?

1. Schedule A - Work Placement Details: Detailed description of work duties, location, and schedule

2. Schedule B - Emergency Contact Information: List of emergency contacts for student and key contacts at employer and institution

3. Schedule C - Learning Objectives: Specific educational goals and evaluation criteria for the placement

4. Schedule D - Safety Orientation Checklist: Checklist of required safety training and orientation items

5. Appendix 1 - Evaluation Forms: Forms for periodic evaluation of student performance

6. Appendix 2 - Incident Report Forms: Templates for reporting any workplace incidents or concerns

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Cost

Free to use
Clauses
Relevant Industries

Education

Technology

Healthcare

Manufacturing

Financial Services

Retail

Professional Services

Government

Non-Profit

Research and Development

Media and Communications

Engineering

Hospitality

Construction

Relevant Teams

Human Resources

Legal

Academic Affairs

Career Services

Risk Management

Student Services

Compliance

Training and Development

Talent Acquisition

Educational Programs

Relevant Roles

Human Resources Manager

Work Placement Coordinator

Career Services Director

Internship Program Manager

Legal Compliance Officer

Academic Advisor

Department Head

Training and Development Manager

Student Services Coordinator

Risk Management Officer

Employment Standards Officer

Cooperative Education Coordinator

Talent Acquisition Manager

Educational Programs Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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