A Shipping Invoice is an essential commercial document used in the Canadian shipping and logistics industry to document the provision of shipping services and related charges. This document type is required whenever a shipping company provides transportation services for goods, whether for domestic or international shipments. The Shipping Invoice must comply with Canadian federal legislation, including the Canada Transportation Act, Customs Act (for international shipments), and Excise Tax Act for GST/HST purposes. It serves as both a billing document and a legal record of the shipping transaction, containing crucial information such as shipment details, charges, tax calculations, and delivery terms. For international shipments, it also plays a vital role in customs clearance and import/export documentation.
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1. Invoice Number and Date: Unique identifier for the invoice and date of issuance
2. Shipper Information: Complete details of the shipping company including legal name, address, contact information, and tax registration numbers
3. Customer Information: Complete details of the customer including name, billing address, and shipping address
4. Shipment Details: Description of goods being shipped, including quantity, weight, dimensions, and packaging type
5. Shipping Terms: Delivery terms, shipping method, estimated delivery date, and Incoterms if applicable
6. Charges Breakdown: Itemized list of all shipping charges, including base rate, fuel surcharges, insurance, and handling fees
7. Tax Information: GST/HST calculations and tax registration numbers
8. Payment Terms: Payment due date, accepted payment methods, and late payment penalties
9. Tracking Information: Tracking number and instructions for tracking the shipment
1. Customs Information: Required for international shipments - includes declaration of goods, HS codes, and country of origin
2. Insurance Coverage: Details of shipping insurance when additional coverage is purchased
3. Special Handling Instructions: Used when shipment requires specific handling requirements (fragile, temperature-sensitive, etc.)
4. Discount Information: Applied when customer qualifies for special rates or promotional discounts
5. Carbon Offset Details: Optional section for environmentally conscious shipping services showing carbon offset calculations
1. Rate Sheet: Detailed breakdown of shipping rates and how they were calculated
2. Terms and Conditions: Standard shipping terms and conditions referenced in the invoice
3. Insurance Certificate: Copy of insurance coverage details when additional insurance is purchased
4. Delivery Route Map: Visual representation of delivery route for multi-point or complex deliveries
Relevant legal definitions
Shipper
Consignee
Bill of Lading
Carrier
Freight Charges
GST/HST
Place of Delivery
Place of Origin
Tracking Number
Shipping Terms
Dangerous Goods
Dimensional Weight
Actual Weight
Service Level
Fuel Surcharge
Insurance Coverage
Customs Broker
Incoterms
Purchase Order Number
Special Handling
Transit Time
Delivery Receipt
Force Majeure
Freight Forwarder
Customs Declaration
Packaging
Rate Schedule
Payment Terms
Consignee
Bill of Lading
Carrier
Freight Charges
GST/HST
Place of Delivery
Place of Origin
Tracking Number
Shipping Terms
Dangerous Goods
Dimensional Weight
Actual Weight
Service Level
Fuel Surcharge
Insurance Coverage
Customs Broker
Incoterms
Purchase Order Number
Special Handling
Transit Time
Delivery Receipt
Force Majeure
Freight Forwarder
Customs Declaration
Packaging
Rate Schedule
Payment Terms
Clauses
Shipping Charges and Fees
Payment Terms
Service Level Agreement
Liability and Insurance
Force Majeure
Dangerous Goods Declaration
Claims and Disputes
Customs and Documentation
Delivery Terms
Insurance Coverage
Special Handling Requirements
Rate Adjustments
Tax Compliance
Tracking and Notifications
Cancellation and Refunds
Payment Terms
Service Level Agreement
Liability and Insurance
Force Majeure
Dangerous Goods Declaration
Claims and Disputes
Customs and Documentation
Delivery Terms
Insurance Coverage
Special Handling Requirements
Rate Adjustments
Tax Compliance
Tracking and Notifications
Cancellation and Refunds
Relevant Industries
Logistics and Transportation
E-commerce
Manufacturing
Retail
Import/Export
Wholesale Trade
Agriculture
Mining
Oil and Gas
Pharmaceutical
Food and Beverage
Relevant Teams
Logistics
Shipping and Receiving
Accounts Receivable
Finance
Operations
Supply Chain
Customer Service
Documentation
Export
Import
Billing
Relevant Roles
Logistics Manager
Shipping Coordinator
Accounts Receivable Clerk
Billing Specialist
Transportation Manager
Supply Chain Manager
Customs Compliance Officer
Account Manager
Operations Manager
Finance Manager
Documentation Specialist
Export Coordinator
Import Coordinator
Freight Operations Supervisor
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