Rescinding A Job Offer Template for Canada

This document is essential for Canadian employers who need to formally withdraw a job offer that has been previously extended to a candidate. Rescinding A Job Offer requires careful consideration of legal implications under Canadian employment law, including both federal and provincial standards. The document is typically used when circumstances change significantly after an offer is made but before employment begins, such as business conditions changing, discovery of material misrepresentation, or failure to meet contingent conditions. It must be drafted to minimize legal exposure while maintaining professional standards, including clear communication of the decision, handling of any pre-incurred expenses, and addressing confidentiality concerns. The document should comply with Canadian human rights legislation and employment standards across all jurisdictions where it may be used.

1. Letterhead and Date: Company letterhead, current date, and proper business letter formatting

2. Recipient Details: Full name and address of the candidate

3. Reference Line: Clear subject line referencing the original job offer and position

4. Withdrawal Statement: Clear and unambiguous statement withdrawing the job offer

5. Original Offer Details: Reference to the original offer date, position title, and intended start date

6. Reason for Withdrawal: Brief, factual explanation of the circumstances necessitating the withdrawal (if appropriate to share)

7. Professional Closing: Courteous closing statement, signature block with contact information