Conditional Job Offer Template for Canada

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Key Requirements PROMPT example:

Conditional Job Offer

I need a Conditional Job Offer for a senior software developer position, contingent on reference checks and successful completion of a technical assessment, with a planned start date of March 1, 2025, including remote work provisions and stock option details.

Document background
A Conditional Job Offer is a crucial document in the Canadian hiring process, serving as an intermediate step between candidate selection and final employment. This document is used when an employer wishes to hire a candidate but needs certain conditions to be met first, such as background checks, reference verification, proof of qualifications, or work permit approval. The document typically includes detailed employment terms, conditions that must be satisfied, and a timeframe for meeting these conditions. It's particularly important in Canadian jurisdictions where employment law requires clear communication of terms and conditions of employment. The conditional nature of the offer provides employers with legal protection while giving candidates clarity about the requirements they must meet to secure the position.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Candidate's full name and address

3. Salutation: Professional greeting to the candidate

4. Opening Paragraph: Expression of interest and formal job offer statement

5. Position Details: Job title, department, reporting relationship, and start date

6. Compensation: Base salary, payment frequency, and schedule

7. Benefits: Overview of health benefits, insurance, vacation entitlement, and other perks

8. Conditions: Clear listing of all conditions that must be met before the offer becomes final

9. Acceptance Timeline: Deadline for accepting the offer and method of acceptance

10. Closing: Professional closing, signature block for employer representative

Optional Sections

1. Probationary Period: Include when the position is subject to a probationary period, stating duration and terms

2. Work Location: Include when offering hybrid/remote work options or if multiple office locations are available

3. Immigration Requirements: Include when the offer is contingent on obtaining work permits or immigration approval

4. Equity Compensation: Include when offering stock options, RSUs, or other equity-based compensation

5. Non-Competition: Include when position requires basic non-compete provisions (note: must be reasonable and jurisdiction-appropriate)

6. Relocation Assistance: Include when offering relocation support or allowance

7. Commission Structure: Include for sales positions or roles with variable compensation

8. Professional Development: Include when offering specific training, education allowance, or certification support

Suggested Schedules

1. Schedule A - Job Description: Detailed description of role, responsibilities, and requirements

2. Schedule B - Benefits Summary: Detailed overview of all benefits, insurance coverage, and related waiting periods

3. Schedule C - Confidentiality Agreement: Standard confidentiality terms and intellectual property provisions

4. Schedule D - Workplace Policies: Key company policies the employee must acknowledge and adhere to

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Construction

Energy

Telecommunications

Media & Entertainment

Transportation & Logistics

Hospitality

Non-Profit

Government

Biotechnology

Real Estate

Relevant Teams

Human Resources

Legal

Finance

Recruitment

Compliance

Operations

Executive Leadership

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Department Manager

Software Developer

Sales Representative

Human Resources Manager

Project Manager

Financial Analyst

Marketing Director

Operations Manager

Research Scientist

Legal Counsel

Business Analyst

Account Executive

Product Manager

Data Scientist

Executive Assistant

Technical Lead

Healthcare Professional

Construction Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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