The Notice Of Lease Expiration Letter is a crucial document in Canadian property management and real estate operations, used to formally communicate the upcoming termination of a lease agreement. This document is essential for maintaining clear communication between landlords and tenants while ensuring compliance with provincial tenancy laws and regulations. The letter serves multiple purposes: it provides official notification of the lease end date, outlines any requirements for property inspection or move-out procedures, and may include information about lease renewal options or security deposit return processes. Typically used 60-90 days before the lease expiration date, this document helps prevent any misunderstandings about lease termination and provides a clear paper trail for all parties involved.
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1. Letterhead and Date: Sender's details including full legal name, address, and current date
2. Recipient Details: Tenant's full name and current address including unit/suite number
3. Property Identification: Clear identification of the leased premises including full legal address
4. Lease Reference: Reference to the original lease agreement including its execution date
5. Notice Statement: Clear statement that the lease is expiring, including the specific expiration date
6. Required Actions: List of any actions required from the tenant, such as property inspection arrangements or key return procedures
7. Contact Information: Landlord's or property manager's contact details for follow-up questions or arrangements
8. Signature Block: Space for landlord's or authorized representative's signature and title
1. Move-Out Instructions: Detailed instructions about the move-out process, cleaning requirements, and property condition expectations. Include when specific move-out procedures need to be communicated
2. Security Deposit Information: Details about the security deposit return process and requirements. Include when there is a security deposit to be addressed
3. Renewal Option: Information about any available options to renew the lease. Include when offering the tenant an opportunity to renew
4. Outstanding Obligations: List of any outstanding rent, utilities, or other obligations. Include when there are unresolved financial matters
5. Forwarding Address Request: Request for tenant to provide their forwarding address. Include when required for security deposit return or final correspondence
1. Move-Out Checklist: Detailed checklist of cleaning and maintenance requirements for vacating the property
2. Property Condition Report Form: Form to document the condition of the property at move-out inspection
3. Forwarding Address Form: Standardized form for tenant to provide their forwarding address and contact information
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