Non Profit Volunteer Waiver Form Template for Canada

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Key Requirements PROMPT example:

Non Profit Volunteer Waiver Form

"I need a Non Profit Volunteer Waiver Form for our youth mentorship program launching in March 2025, which must include specific provisions for working with minors and include photo/video consent for our social media campaigns."

Document background

The Non Profit Volunteer Waiver Form is a crucial legal document used by Canadian non-profit organizations to formalize volunteer relationships and protect both the organization and its volunteers. This document becomes necessary when organizations engage volunteers for any type of service, whether it's regular ongoing activities or one-time events. The form includes essential elements such as liability waivers, assumption of risk acknowledgments, and confidentiality agreements, all tailored to comply with Canadian federal and provincial regulations. It's particularly important for risk management and insurance purposes, and should be updated regularly to reflect changes in organizational activities or legal requirements. The document serves as both a protective measure and an educational tool, ensuring volunteers understand their roles, rights, and responsibilities while engaged with the organization.

Suggested Sections

1. Parties: Identifies the non-profit organization and the volunteer, including full legal names and contact information

2. Background: Brief context about the organization, its mission, and the nature of volunteer work

3. Definitions: Key terms used throughout the document, including 'Volunteer Activities', 'Organization', 'Waiver', etc.

4. Volunteer Acknowledgments: Volunteer's confirmation of understanding their role, unpaid nature of work, and that they're not an employee

5. Assumption of Risk: Volunteer's acknowledgment of potential risks associated with volunteer activities

6. Waiver and Release: Legal waiver of liability for injuries, damages, or losses during volunteer activities

7. Medical Treatment Authorization: Permission for emergency medical treatment if needed during volunteer activities

8. Code of Conduct: Expected behavior and ethical standards for volunteers

9. Confidentiality Agreement: Protection of organization's and clients' confidential information

10. Photography and Media Release: Permission to use volunteer's image in organizational materials

11. Governing Law: Specification that the agreement is governed by Canadian law and relevant provincial jurisdiction

12. Signature Block: Space for dated signatures of volunteer and organization representative

Optional Sections

1. Parental Consent: Required when volunteer is under age of majority

2. Specific Activity Risks: Additional risk acknowledgments for specialized volunteer activities (e.g., working with vulnerable populations, physical labor)

3. Insurance Coverage: Details of any insurance coverage provided by the organization for volunteers

4. Intellectual Property Rights: Ownership of any intellectual property created during volunteer service

5. Vehicle Use: Terms for volunteers using personal or organization vehicles

6. Digital Security: Guidelines for handling electronic data and using organization's IT systems

7. Dispute Resolution: Process for handling disagreements or conflicts

Suggested Schedules

1. Schedule A - Description of Volunteer Activities: Detailed list of specific volunteer duties and responsibilities

2. Schedule B - Safety Protocols: Specific safety procedures and guidelines relevant to the volunteer role

3. Schedule C - Emergency Contact Information: Volunteer's emergency contacts and relevant medical information

4. Appendix 1 - Organization Policies: References to relevant organizational policies that apply to volunteers

5. Appendix 2 - Incident Report Form: Standard form for reporting any incidents or accidents during volunteer service

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Education

Social Services

Environmental Conservation

Arts and Culture

Community Development

Youth Services

Animal Welfare

Sports and Recreation

Disaster Relief

Religious Organizations

Food Banks

Senior Services

Mental Health Services

Humanitarian Aid

Relevant Teams

Legal

Human Resources

Risk Management

Operations

Program Management

Administrative

Volunteer Services

Community Outreach

Compliance

Board of Directors

Relevant Roles

Executive Director

Volunteer Coordinator

Program Manager

Risk Management Officer

Legal Counsel

Human Resources Manager

Operations Director

Community Outreach Coordinator

Event Manager

Board Member

Administrative Assistant

Department Supervisor

Project Coordinator

Compliance Officer

Insurance Coordinator

Find the exact document you need

Release Of Liability Document

A Canadian legal document that releases one party from liability for potential injuries or damages that another party might incur during specified activities.

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Let's create your Non Profit Volunteer Waiver Form

Authors

Alex Denne

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