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Location Filming Agreement
I need a Location Filming Agreement for a 3-day commercial shoot at my office building in Toronto in March 2025; the production company will need access to the lobby and two conference rooms during evening hours only.
1. Parties: Identification of the location owner/manager and the production company
2. Background: Context of the agreement and brief description of the production and location
3. Definitions: Key terms used throughout the agreement including 'Production', 'Location', 'Filming Period', etc.
4. Grant of Rights: Specific permissions granted for use of the location, including filming, equipment placement, and access
5. Term and Filming Schedule: Duration of the agreement and specific filming dates/times
6. Payment Terms: Location fees, deposit requirements, payment schedule, and additional costs
7. Access and Control: Details about access to the location, security arrangements, and control of the premises during filming
8. Production Company Obligations: Responsibilities including safety, cleanliness, and respect for the property
9. Property Owner Obligations: Responsibilities including providing access, utilities, and maintaining the location
10. Insurance and Liability: Required insurance coverage and allocation of liability
11. Damage and Repairs: Procedures for handling and compensating for any damage to the property
12. Cancellation and Force Majeure: Circumstances under which filming may be cancelled or postponed
13. Notices: How and where formal communications between parties should be sent
14. General Provisions: Standard legal clauses including governing law, assignment, and entire agreement
1. Special Effects and Stunts: Required when the production involves special effects, explosions, or stunt work
2. Heritage Property Requirements: Needed for historical or protected buildings with special preservation requirements
3. Catering and Facilities: When on-site catering or specific facility requirements are needed
4. Neighborhood Relations: Required when filming may impact neighboring properties or require community notification
5. Environmental Protection: When filming occurs in environmentally sensitive areas or involves significant environmental impact
6. Security Requirements: For high-profile productions or locations requiring additional security measures
7. Parking and Transportation: When specific arrangements are needed for crew parking and equipment vehicles
8. Set Construction: When temporary structures or set modifications are required at the location
1. Schedule A - Location Plans: Detailed plans/drawings of the location showing filming areas, equipment placement, and access points
2. Schedule B - Filming Schedule: Detailed breakdown of filming dates, times, and specific activities
3. Schedule C - Fee Schedule: Breakdown of all fees including location fee, overtime rates, and additional charges
4. Schedule D - Insurance Requirements: Specific insurance requirements and certificates
5. Schedule E - Location Photographs: Pre-filming condition photographs of the location
6. Schedule F - Equipment List: List of major equipment to be brought onto the location
7. Schedule G - Health and Safety Plan: Safety protocols and emergency procedures
8. Schedule H - Permitted Areas: Specific areas of the location where filming and access is permitted
Authors
Applicable Laws
Approved Areas
Base Camp
Business Day
Commencement Date
Completion Date
Confidential Information
Crew
Damage
Effective Date
Equipment
Filming Activities
Filming Period
Filming Schedule
Force Majeure
Hazardous Materials
Insurance Requirements
Location
Location Fee
Location Owner
Municipal Permits
Normal Business Hours
Notice
Overnight Storage
Parking Areas
Party/Parties
Personnel
Premises
Production
Production Company
Production Equipment
Production Schedule
Property
Regular Hours
Representatives
Required Permits
Security Deposit
Set Dressing
Special Effects
Term
Third Party
Union Requirements
Utilities
Vehicles
Working Day
Assignment
Cancellation
Confidentiality
Damage and Repairs
Default and Remedies
Disputes
Environmental Protection
Equipment Storage
Fees and Payment
Force Majeure
Governing Law
Health and Safety
Indemnification
Insurance
Intellectual Property
Liability
Licensing
Municipal Compliance
Notices
Parking and Transportation
Permits and Licenses
Property Protection
Publicity
Representations and Warranties
Security
Set Construction
Special Effects
Term and Termination
Third Party Rights
Use of Premises
Utilities and Services
Waste Management
Media & Entertainment
Real Estate
Film & Television Production
Property Management
Events & Entertainment
Commercial Real Estate
Tourism & Hospitality
Cultural Heritage
Municipal Services
Legal
Property Management
Production
Operations
Risk Management
Compliance
Facilities
Contract Administration
Location Services
Insurance
Location Manager
Production Manager
Property Manager
Real Estate Manager
Legal Counsel
Risk Manager
Insurance Coordinator
Facilities Manager
Production Coordinator
Compliance Officer
Contract Administrator
Film Commissioner
Location Scout
Production Legal Affairs Manager
Property Operations Director
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