Location Filming Agreement Template for Canada

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Key Requirements PROMPT example:

Location Filming Agreement

I need a Location Filming Agreement for a 3-day commercial shoot at my office building in Toronto in March 2025; the production company will need access to the lobby and two conference rooms during evening hours only.

Document background
The Location Filming Agreement is a crucial document in the Canadian film and television industry, used whenever a production company needs to secure a location for filming purposes. This agreement is essential for protecting both the property owner's interests and the production company's needs while ensuring compliance with Canadian federal, provincial, and municipal regulations. The document typically includes detailed provisions for property access, compensation, insurance requirements, damage provisions, and specific filming conditions. It must align with local filming permits, environmental regulations, and property laws. The Location Filming Agreement is particularly important in Canada's major filming hubs such as Vancouver, Toronto, and Montreal, where specific local regulations and industry practices must be considered. The agreement helps prevent disputes by clearly outlining responsibilities, limitations, and protocols for the filming period.
Suggested Sections

1. Parties: Identification of the location owner/manager and the production company

2. Background: Context of the agreement and brief description of the production and location

3. Definitions: Key terms used throughout the agreement including 'Production', 'Location', 'Filming Period', etc.

4. Grant of Rights: Specific permissions granted for use of the location, including filming, equipment placement, and access

5. Term and Filming Schedule: Duration of the agreement and specific filming dates/times

6. Payment Terms: Location fees, deposit requirements, payment schedule, and additional costs

7. Access and Control: Details about access to the location, security arrangements, and control of the premises during filming

8. Production Company Obligations: Responsibilities including safety, cleanliness, and respect for the property

9. Property Owner Obligations: Responsibilities including providing access, utilities, and maintaining the location

10. Insurance and Liability: Required insurance coverage and allocation of liability

11. Damage and Repairs: Procedures for handling and compensating for any damage to the property

12. Cancellation and Force Majeure: Circumstances under which filming may be cancelled or postponed

13. Notices: How and where formal communications between parties should be sent

14. General Provisions: Standard legal clauses including governing law, assignment, and entire agreement

Optional Sections

1. Special Effects and Stunts: Required when the production involves special effects, explosions, or stunt work

2. Heritage Property Requirements: Needed for historical or protected buildings with special preservation requirements

3. Catering and Facilities: When on-site catering or specific facility requirements are needed

4. Neighborhood Relations: Required when filming may impact neighboring properties or require community notification

5. Environmental Protection: When filming occurs in environmentally sensitive areas or involves significant environmental impact

6. Security Requirements: For high-profile productions or locations requiring additional security measures

7. Parking and Transportation: When specific arrangements are needed for crew parking and equipment vehicles

8. Set Construction: When temporary structures or set modifications are required at the location

Suggested Schedules

1. Schedule A - Location Plans: Detailed plans/drawings of the location showing filming areas, equipment placement, and access points

2. Schedule B - Filming Schedule: Detailed breakdown of filming dates, times, and specific activities

3. Schedule C - Fee Schedule: Breakdown of all fees including location fee, overtime rates, and additional charges

4. Schedule D - Insurance Requirements: Specific insurance requirements and certificates

5. Schedule E - Location Photographs: Pre-filming condition photographs of the location

6. Schedule F - Equipment List: List of major equipment to be brought onto the location

7. Schedule G - Health and Safety Plan: Safety protocols and emergency procedures

8. Schedule H - Permitted Areas: Specific areas of the location where filming and access is permitted

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Media & Entertainment

Real Estate

Film & Television Production

Property Management

Events & Entertainment

Commercial Real Estate

Tourism & Hospitality

Cultural Heritage

Municipal Services

Relevant Teams

Legal

Property Management

Production

Operations

Risk Management

Compliance

Facilities

Contract Administration

Location Services

Insurance

Relevant Roles

Location Manager

Production Manager

Property Manager

Real Estate Manager

Legal Counsel

Risk Manager

Insurance Coordinator

Facilities Manager

Production Coordinator

Compliance Officer

Contract Administrator

Film Commissioner

Location Scout

Production Legal Affairs Manager

Property Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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