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1. Date and Location: Current date and place where the letter is being written
2. Grandparent Information: Full legal names, addresses, and contact information of grandparents who will be traveling with the children
3. Parent/Legal Guardian Information: Full legal names, addresses, and contact information of parents or legal guardians giving permission
4. Child Information: Full legal names, dates of birth, and passport numbers (if applicable) of each child
5. Travel Details: Specific dates of travel, destinations, and purpose of trip
6. Permission Statement: Clear statement of permission for the grandparents to travel with the children
7. Emergency Authorization: Authorization for grandparents to make emergency medical decisions if needed
8. Signatures: Signatures of all parents/legal guardians, dates, and witness information
1. Special Medical Instructions: Include if children have specific medical conditions, allergies, or require regular medication
2. Custody Declaration: Include if parents are separated/divorced to confirm both parents' agreement where required
3. Return Travel Authorization: Specific details about return travel if different from outbound journey
4. Additional Contact Information: Include other emergency contacts or local contacts at destination
5. Foreign Language Translation: Include if traveling to non-English speaking countries
6. Insurance Details: Include if specific travel or medical insurance has been arranged for the children
1. Schedule A - Identification Documents: Copies of passport photo pages or other ID for all parties
2. Schedule B - Birth Certificates: Copies of children's birth certificates showing relationship to parents
3. Schedule C - Custody Documents: If applicable, copies of custody orders or divorce decrees affecting travel rights
4. Schedule D - Medical Information: If applicable, copies of medical insurance cards, prescriptions, or medical conditions documentation
5. Schedule E - Travel Itinerary: Detailed travel plans including flight numbers, accommodation details, and contact information at destinations
Minor Child(ren)
Legal Guardian(s)
Parent(s)
Travel Period
Destination
Emergency Medical Care
Temporary Care Authority
Travel Documents
Home Jurisdiction
Notarized Document
Witness
Identity Documents
Return Date
Authorization
Emergency Contact
Medical Treatment
Custody Rights
Travel Itinerary
Border Crossing
Legal Services
Travel and Tourism
Immigration Services
Child Protection Services
Education
Healthcare
Transportation
Border Security
Legal Operations
Immigration Services
Border Control
Customer Service
Document Processing
Travel Administration
Child Protection
Compliance
Risk Management
Immigration Officer
Border Security Agent
Travel Agent
Family Law Attorney
Legal Assistant
Notary Public
Child Protection Officer
School Administrator
Healthcare Administrator
Airline Check-in Staff
Tourism Operator
Embassy/Consulate Officer
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