The Letter of Intent Not to Renew Employment Contract is a crucial document in Canadian employment law that serves to formally notify an employee that their fixed-term employment contract will not be extended beyond its current term. This document is typically used when an employer has decided to conclude the employment relationship at the natural end of a fixed-term contract, rather than pursuing renewal or extension. It must comply with both federal and provincial employment standards, including minimum notice requirements and human rights legislation. The letter should be issued with sufficient notice before the contract's end date, typically aligned with the notice periods specified in the original employment agreement or as required by applicable employment standards. This document helps manage legal risks, ensures clear communication, and maintains professional standards while providing the employee with formal documentation of the upcoming contract conclusion.

1. Date and Address Block: Current date and employee's full contact information

2. Salutation: Professional greeting addressing the employee by name

3. Subject Line: Clear indication that this is a notice of intent not to renew employment contract

4. Current Contract Reference: Specific details about the current employment contract including start and end dates

5. Notice of Non-Renewal: Clear statement of intention not to renew the contract upon expiration

6. End Date Confirmation: Explicit statement of when the current contract will end

7. Transition Period Expectations: Overview of expectations during the remaining contract period

8. Final Arrangements: Information about final pay, benefits, and return of company property

9. Closing and Signature: Professional closing, signature block for authorized representative