The Hourly Invoice document serves as a standardized billing instrument for professional services providers operating in Canada who charge clients based on time spent. This document type is essential for businesses and independent contractors who need to comply with Canadian federal and provincial tax requirements while maintaining clear records of services rendered. The invoice includes mandatory elements such as GST/HST registration numbers, detailed time entries, applicable tax calculations, and payment terms. It is designed to meet the requirements of the Canadian Revenue Agency (CRA) and provincial tax authorities, while providing sufficient detail for both service providers and clients to track and process payments efficiently. The document is particularly relevant for professional services where time-tracking and hourly billing are standard practices, and can be customized to accommodate different provincial tax rates and industry-specific requirements.
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1. Invoice Header: Business name, address, contact information, invoice number, date, and GST/HST registration number
2. Client Information: Full legal name of client, billing address, and contact details
3. Service Details: Description of services provided, including dates of service and hourly rates
4. Hours Breakdown: Itemized list of hours worked with dates and brief descriptions of work performed
5. Calculation: Subtotal of hours rate, applicable taxes (GST/HST/PST), and total amount due
6. Payment Terms: Due date, accepted payment methods, and payment instructions
7. Footer: Additional business information, terms, and conditions
1. Purchase Order Reference: Include when client requires PO numbers on invoices
2. Project Code: Include when client requires specific project tracking codes
3. Currency Declaration: Include when billing in currency other than CAD
4. Discount Information: Include when early payment or other discounts apply
5. Previous Balance: Include when there are outstanding amounts from previous invoices
6. Late Payment Terms: Include when specific late payment penalties or interest charges apply
1. Detailed Time Log: Detailed breakdown of time entries when required by client
2. Expense Schedule: Itemized list of reimbursable expenses with receipts when applicable
3. Rate Card: Schedule of different rates for different types of services or staff levels
4. Project Milestone Report: Progress report against project milestones when billing is milestone-linked
Relevant legal definitions
Services
Hourly Rate
Billable Hours
Invoice Period
Due Date
GST/HST
PST
Late Payment
Interest Rate
Payment Terms
Business Day
Client
Service Provider
Purchase Order
Billing Cycle
Standard Hours
Overtime Hours
Currency
Project Code
Time Entry
Applicable Taxes
Payment Method
Early Payment Discount
Professional Fees
Supporting Documentation
Hourly Rate
Billable Hours
Invoice Period
Due Date
GST/HST
PST
Late Payment
Interest Rate
Payment Terms
Business Day
Client
Service Provider
Purchase Order
Billing Cycle
Standard Hours
Overtime Hours
Currency
Project Code
Time Entry
Applicable Taxes
Payment Method
Early Payment Discount
Professional Fees
Supporting Documentation
Clauses
Relevant Industries
Legal Services
Consulting
Information Technology
Engineering
Architecture
Creative Services
Healthcare
Professional Services
Education and Training
Construction
Project Management
Research and Development
Relevant Teams
Finance
Accounting
Operations
Legal
Administration
Billing
Tax
Accounts Receivable
Treasury
Compliance
Relevant Roles
Accountant
Consultant
Lawyer
Freelancer
Project Manager
Software Developer
Business Analyst
Designer
Engineer
Financial Controller
Bookkeeper
Tax Specialist
Office Manager
Finance Director
Accounts Receivable Specialist
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