The Daycare Invoice is a critical document in Canadian childcare operations that serves multiple purposes: it provides parents with detailed billing information for services rendered, meets tax documentation requirements for childcare expense deductions, and maintains compliance with provincial childcare regulations. This document should be used whenever childcare services are provided and payment is required, typically on a weekly, bi-weekly, or monthly basis. The invoice must include specific information required by Canadian tax authorities and provincial regulators, such as the provider's business number, license information, and detailed service breakdown. It may also need to accommodate government subsidy programs, which vary by province. The document is particularly important for both service providers and parents during tax season, as childcare expenses are eligible for tax deductions under Canadian law.

1. Business Information Header: Daycare business name, address, contact information, and relevant license/registration numbers

2. Client Information: Parent/guardian name, address, and contact information

3. Invoice Details: Invoice number, date issued, and billing period

4. Child Information: Name and age of child(ren) receiving care

5. Service Details: Breakdown of regular care hours and dates

6. Fee Calculation: Itemized list of charges including regular fees, additional charges, and applicable discounts

7. Tax Calculations: GST/HST calculations if applicable (noting many licensed daycares are tax-exempt)

8. Payment Summary: Total amount due, due date, and accepted payment methods

9. Payment Instructions: Banking details or other payment method information