Terminate Property Management Agreement Template for Belgium

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Key Requirements PROMPT example:

Terminate Property Management Agreement

"I need to draft a Terminate Property Management Agreement for immediate termination due to the property manager's breach of fiduciary duties, specifically their failure to maintain proper financial records and unauthorized use of property funds, requiring the return of all documentation within 14 days."

Document background
The Terminate Property Management Agreement document is essential when either a property owner or property management company wishes to end their professional relationship in Belgium. This document is typically used when the contract term has expired, when there's mutual agreement to terminate, or when either party exercises their right to terminate under the original agreement's provisions. It must comply with Belgian Civil Code requirements and relevant regional property laws, particularly regarding notice periods and handover procedures. The document ensures a proper transition of property management responsibilities, including the return of all property-related materials, settlement of accounts, and transfer of ongoing maintenance contracts. It's particularly important in Belgium where property management relationships are heavily regulated and require formal documentation for termination.
Suggested Sections

1. Identification of Parties: Full legal names and addresses of both the property owner and the property management company

2. Reference to Original Agreement: Details of the original Property Management Agreement including its date, parties, and subject property

3. Formal Notice of Termination: Clear statement of intention to terminate the agreement, citing relevant contractual or legal provisions

4. Effective Date: Specification of when the termination takes effect, considering any notice periods required by contract or law

5. Outstanding Obligations: Summary of any outstanding duties, payments, or obligations that need to be fulfilled before termination

6. Handover Requirements: List of documents, keys, access codes, and other items that must be returned

7. Final Accounting: Requirements for final financial statements and settlement of accounts

8. Signature Block: Space for date and signatures of authorized representatives

Optional Sections

1. Cause for Termination: Include when termination is for cause rather than convenience, stating specific breaches or reasons

2. Transition Period Arrangements: Include when a structured handover to a new property manager is planned

3. Mutual Release: Include when parties agree to release each other from future claims

4. Confidentiality Obligations: Include when there are ongoing confidentiality requirements post-termination

5. Dispute Resolution: Include when specific dispute resolution procedures need to be outlined for pending matters

Suggested Schedules

1. Schedule A - Property Inventory: Current inventory of managed properties and their status

2. Schedule B - Financial Statement: Current financial position including outstanding payments, deposits, and reconciliations

3. Schedule C - Handover Checklist: Detailed list of items to be handed over including keys, documents, and contracts

4. Schedule D - Pending Matters: List of ongoing maintenance issues, tenant matters, or other unresolved business

5. Schedule E - Contact Transfer List: List of service providers, tenants, and other relevant contacts to be notified of the change

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Retail Property

Industrial Property

Hospitality

Office Space Management

Mixed-use Development

Student Housing

Relevant Teams

Legal

Real Estate

Property Management

Operations

Asset Management

Facilities Management

Finance

Compliance

Administration

Portfolio Management

Relevant Roles

Property Manager

Real Estate Manager

Facility Manager

Asset Manager

Property Owner

Real Estate Director

Operations Manager

Building Manager

Portfolio Manager

Legal Counsel

Real Estate Administrator

Compliance Officer

Finance Manager

Property Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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