The Rent To Rent Management Contract is essential for property owners and management companies operating in Belgium who wish to establish a professional property management and sub-letting arrangement. This document is typically used when a property owner wants to delegate complete management responsibility while securing a guaranteed rental income, and a management company seeks to profit from the differential between the rent paid to the owner and the income from sub-letting. The agreement must comply with Belgian Civil Code provisions, regional housing codes, and property management regulations. It covers crucial aspects such as management rights, maintenance responsibilities, financial terms, insurance requirements, and sub-letting conditions. This type of agreement is particularly relevant in urban areas like Brussels, Antwerp, and Ghent, where there is high demand for professionally managed rental properties.
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1. Parties: Identification of the Property Owner and the Management Company, including full legal names, addresses, and registration details
2. Background: Context of the agreement, including property details and the intention to establish a rent-to-rent management arrangement
3. Definitions: Key terms used throughout the agreement, including 'Property', 'Management Services', 'Rental Income', 'Sub-tenants', etc.
4. Appointment and Term: Formal appointment of the management company and duration of the agreement
5. Property Details: Comprehensive description of the property, including address, features, and current condition
6. Management Company's Rights: Rights granted to the management company, including authority to sub-let and manage the property
7. Management Company's Obligations: Core responsibilities including property maintenance, tenant management, and financial obligations
8. Property Owner's Obligations: Owner's responsibilities, including maintaining structural elements and providing necessary documentation
9. Financial Terms: Rent payment terms, management fees, and profit-sharing arrangements
10. Property Maintenance and Repairs: Responsibilities and procedures for maintaining the property and handling repairs
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Conditions and procedures for ending the agreement
13. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
1. Guarantees: Required when additional financial security is needed from the management company
2. Sub-letting Standards: Include when specific requirements for sub-tenant selection and management need to be established
3. Utilities Management: Include when the management company will handle utility accounts and payments
4. Property Improvement Rights: Include when the management company is permitted to make improvements to the property
5. Emergency Procedures: Include when specific emergency response protocols need to be established
6. Data Protection: Include detailed GDPR compliance measures when handling substantial personal data
7. Marketing Rights: Include when specific terms about property marketing and advertising need to be established
1. Schedule 1 - Property Inventory: Detailed inventory of the property's contents and condition at commencement
2. Schedule 2 - Management Services: Detailed list of included management services and service levels
3. Schedule 3 - Fee Structure: Detailed breakdown of all fees, charges, and payment terms
4. Schedule 4 - Maintenance Procedures: Specific procedures for handling maintenance and repairs
5. Schedule 5 - Required Insurance: Detailed insurance requirements and minimum coverage levels
6. Appendix A - Property Photos: Photographic evidence of property condition at commencement
7. Appendix B - Certificates and Compliance Documents: Copies of relevant safety certificates and compliance documentation
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