All Countries
Commercial
Portrait Photography Contract

Portrait Photography Contract Template for Belgium

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Portrait Photography Contract

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Portrait Photography Contract

"I need a Portrait Photography Contract for a corporate client project involving 50 executive headshots across three office locations in Brussels, scheduled for March 2025, with specific requirements for digital delivery and corporate usage rights."

Celebrated by
Collaborations with
Investors
Document background
The Portrait Photography Contract serves as a essential legal framework for professional photography services in Belgium, designed to protect both the photographer's and client's interests while ensuring compliance with Belgian and EU regulations. This contract is specifically used when engaging in portrait photography services, whether for individual clients, corporate headshots, or family portraits. It details the scope of services, payment terms, copyright arrangements, and usage rights, while incorporating crucial Belgian legal requirements regarding image rights and data protection. The document addresses key aspects such as session details, delivery timeframes, and quality expectations, making it suitable for both independent photographers and photography studios operating under Belgian jurisdiction. The contract's structure reflects the specific requirements of Belgian consumer protection laws and GDPR compliance, particularly important for handling personal data and image rights in portrait photography.
Suggested Sections

1. Parties: Identification of the photographer and the client with full contact details

2. Background: Brief context of the agreement and the portrait photography service to be provided

3. Definitions: Key terms used throughout the contract including 'Services', 'Deliverables', 'Final Images', etc.

4. Scope of Services: Detailed description of the photography services, including session duration, number of images, and specific requirements

5. Session Details: Date, time, location, and duration of the photo session

6. Fees and Payment Terms: Pricing, payment schedule, deposit requirements, and payment methods

7. Photographer's Rights and Obligations: Commitments regarding service delivery, backup equipment, professional conduct, and image quality

8. Client's Rights and Obligations: Client responsibilities, punctuality, cooperation requirements, and conduct expectations

9. Copyright and Usage Rights: Ownership of images, licensed usage rights, and restrictions on image modification

10. Image Delivery: Timeline, format, and method of delivering the final images

11. Cancellation and Rescheduling: Policies and fees for cancellation or date changes

12. Privacy and Data Protection: GDPR compliance measures and handling of personal data

13. Liability and Insurance: Limitation of liability, force majeure, and insurance coverage

14. Governing Law: Specification of Belgian law as governing law and jurisdiction

Optional Sections

1. Multiple Location Shoots: Additional terms for sessions involving multiple locations, including travel time and logistics

2. Weather Contingency: For outdoor shoots, specific provisions for weather-related rescheduling

3. Props and Wardrobe: Terms regarding provision and use of props or specific wardrobe requirements

4. Hair and Makeup Services: Terms for additional styling services if offered

5. Rush Delivery Options: Terms and additional fees for expedited image delivery

6. Commercial Usage Rights: Additional terms for commercial use of images, if applicable

7. Third-Party Vendor Coordination: Terms for coordinating with other vendors (e.g., venue, stylists)

8. Student/Group Discount Terms: Special pricing and terms for student portraits or group bookings

Suggested Schedules

1. Schedule A - Price List: Detailed breakdown of package prices, additional prints, and digital files

2. Schedule B - Shot List: Specific poses, groupings, or images requested by the client

3. Schedule C - Image Specification Sheet: Technical specifications for final images including format, resolution, and color profiles

4. Schedule D - Delivery Timeline: Detailed timeline for proofs, selection process, and final image delivery

5. Appendix 1 - Model Release Form: Standard model release form for image usage rights

6. Appendix 2 - Location Permits: Copies of required location shooting permits if applicable

7. Appendix 3 - GDPR Privacy Notice: Detailed privacy notice compliant with GDPR requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Services
Session
Portrait Session
Final Images
Raw Images
Digital Files
Prints
Proofs
Retouching
Deliverables
Payment Terms
Deposit
Balance
Studio
Location
Equipment
Force Majeure
Intellectual Property Rights
Copyright
License
Usage Rights
Portrait Rights
Model Release
Personal Data
Processing
Data Controller
Data Subject
Shoot Schedule
Business Day
Working Hours
Confidential Information
Territory
Term
Cancellation Period
Rush Fee
Additional Services
Image Format
High-Resolution Images
Web-Resolution Images
Shooting Time
Post-Production
Client Review Period
Delivery Date
Quality Standards
Archive Period
Storage Period
Clauses
Services
Payment Terms
Intellectual Property Rights
Image Rights
Data Protection
Confidentiality
Session Details
Delivery
Quality Standards
Cancellation
Force Majeure
Liability
Insurance
Warranties
Obligations
Rights Assignment
Usage Rights
Model Release
Termination
Governing Law
Dispute Resolution
Amendments
Entire Agreement
Severability
Notices
Assignment
Third Party Rights
Storage and Archiving
Health and Safety
Indemnification
Scheduling
Equipment
Post-Production
Client Approval
Retouching Rights
Digital Rights
Print Rights
Relevant Industries

Photography

Media and Entertainment

Professional Services

Corporate Services

Education

Fashion and Beauty

Advertising and Marketing

Arts and Culture

Retail (Photography Studios)

Events Management

Relevant Teams

Legal

Operations

Commercial

Creative Services

Client Relations

Business Development

Human Resources

Marketing

Communications

Administration

Relevant Roles

Professional Photographer

Portrait Photographer

Studio Manager

Photography Business Owner

Legal Counsel

Contracts Manager

Business Development Manager

Creative Director

Client Services Manager

Operations Manager

Commercial Manager

Photography Agency Director

Corporate Communications Manager

HR Manager

Marketing Manager

Industries
Belgian Copyright Law (Code of Economic Law, Book XI): Governs copyright protection of photographs, establishing the photographer's rights as author and the duration of protection (70 years after author's death)
EU General Data Protection Regulation (GDPR): Regulates the collection, processing, and storage of personal data, including photographs of identifiable individuals
Belgian Civil Code (Book III): Provides the general framework for contracts, including formation, execution, and termination of agreements
Belgian Code of Economic Law (Book VI): Contains provisions on consumer protection, unfair commercial practices, and mandatory information requirements for service contracts
Right of Image Law (Portrait Rights): Belgian law requiring explicit consent for the use and distribution of a person's image, based on Article 10 of the Copyright Law
Belgian Law on Market Practices and Consumer Protection: Regulates commercial practices, pricing transparency, and consumer rights in service contracts
EU Consumer Rights Directive (2011/83/EU): Provides rules on pre-contractual information, right of withdrawal, and delivery terms for consumer contracts
Belgian VAT Code: Governs VAT obligations for photography services and related products
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Photo Shoot Contract

A Belgian-law governed agreement for professional photography services, outlining rights, responsibilities, and deliverables for photo shoots.

find out more

Basic Photography Contract

A Belgian law-governed contract establishing terms and conditions for professional photography services, including service scope, rights, and obligations.

find out more

Event Photography Agreement

A Belgian law-governed agreement establishing terms and conditions for professional event photography services, including service scope, rights, and obligations of both parties.

find out more

Photo Contract

Belgian-law governed agreement for professional photography services, covering rights, obligations, and compliance requirements.

find out more

Photo Agreement

Belgian law-governed agreement establishing terms for photography services, including copyright, usage rights, and data protection compliance.

find out more

Photography License Agreement

A Belgian law-governed agreement establishing terms for licensed use of photographs, including usage rights, restrictions, and compensation terms.

find out more

Second Shooter Photography Contract

A Belgian law-governed contract defining the relationship and terms between a primary photographer and second shooter photographer for professional photography services.

find out more

Commercial Photography Contract

Belgian law-governed contract for commercial photography services, outlining rights, obligations, and terms between photographer and client.

find out more

Photography Session Contract

Belgian law-governed contract establishing terms and conditions for professional photography services, including rights, obligations, and GDPR compliance.

find out more

Portrait Photography Contract

A Belgian law-governed contract for portrait photography services, outlining service terms, rights, and obligations between photographer and client.

find out more

Photo Release Agreement

A Belgian law-compliant agreement authorizing the use of photographs while protecting both photographer and subject rights under local privacy and portrait laws.

find out more

Model Contract For Photo Shoot

A Belgian law-governed contract template for professional photography services, establishing rights, obligations, and terms between photographers and clients.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.