Model Tenancy Agreement Template for Belgium

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Key Requirements PROMPT example:

Model Tenancy Agreement

"I need a Model Tenancy Agreement for a furnished apartment in Brussels that will be used for corporate housing, starting from March 2025, with specific provisions for maintenance of high-end appliances and quarterly professional cleaning services."

Document background

This Model Tenancy Agreement is designed for use in the Belgian residential rental market, complying with federal and regional housing legislation as of the latest regulatory updates. It serves as a standardized template for residential property lettings, incorporating mandatory provisions required by Belgian law and regional housing decrees. The document is suitable for various types of residential tenancies, including standard 9-year leases, short-term rentals, and student housing. It includes provisions for rent payment, security deposits, maintenance obligations, and termination procedures, all aligned with Belgian legal requirements. The agreement comes with mandatory appendices such as the energy performance certificate, property inventory, and regional explanatory notes. This Model Tenancy Agreement is particularly valuable for property managers, real estate agencies, and private landlords operating in Belgium who need to ensure their rental agreements are fully compliant with current legislation while protecting their interests and those of their tenants.

Suggested Sections

1. Parties: Identification and details of the landlord and tenant(s), including full legal names, national numbers, and contact information

2. Background: Brief context of the rental agreement and property letting

3. Definitions: Key terms used throughout the agreement, ensuring clarity in both French and Dutch where applicable

4. Property Description: Detailed description of the rental property, including address and cadastral details

5. Term and Commencement: Duration of the lease, start date, and type of lease (standard 9-year, short-term, or long-term)

6. Rent and Charges: Rental amount, payment terms, indexation provisions, and allocation of charges and utilities

7. Security Deposit: Amount, form, and conditions of the security deposit as per Belgian law

8. Use of Property: Permitted use, occupancy rules, and restrictions on property usage

9. Maintenance and Repairs: Responsibilities of landlord and tenant for maintenance, repairs, and renovations

10. Insurance: Required insurance coverage for both parties

11. Access and Inspection: Landlord's rights of access and property inspection procedures

12. Alterations and Improvements: Rules regarding modifications to the property

13. Subletting and Assignment: Provisions regarding subletting and assignment rights

14. Termination: Conditions and procedures for ending the tenancy

15. Notices: Communication requirements and methods between parties

16. Governing Law: Applicable Belgian law and jurisdiction

Optional Sections

1. Co-tenancy Provisions: Additional terms for multiple tenants sharing the property

2. Pet Provisions: Rules regarding pet ownership if permitted

3. Garden/External Areas: Specific provisions for maintenance and use of outdoor spaces

4. Parking: Terms for use of parking facilities if available

5. Professional Use: Additional terms if partial professional use is permitted

6. Furnished Property: Additional terms for furnished properties including inventory

7. Student Specific Provisions: Special terms applicable for student rentals

8. Energy and Sustainability: Special provisions regarding energy-saving measures and sustainable use

9. Building Rules: Specific rules for apartments in multi-unit buildings

Suggested Schedules

1. Schedule 1 - Property Inventory: Detailed inventory of the property condition and contents at the start of tenancy

2. Schedule 2 - Energy Performance Certificate: Mandatory EPC/PEB certificate showing energy efficiency rating

3. Schedule 3 - Technical Installations: Certificates for electrical, gas, and other technical installations

4. Schedule 4 - Building Regulations: Copy of applicable building or co-ownership regulations

5. Schedule 5 - Charges Breakdown: Detailed breakdown of common charges and calculation method

6. Schedule 6 - Registration Documents: Documents required for mandatory lease registration

7. Schedule 7 - Property Plans: Floor plans and property layout documents

8. Schedule 8 - Fire Safety Certificate: Mandatory fire safety documentation

9. Appendix 1 - Standard Regional Lease Information: Mandatory explanatory appendix as required by regional regulations

10. Appendix 2 - Maintenance Guide: Guide outlining maintenance responsibilities of each party

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Student Housing

Legal Services

Property Development

Building Management

Property Investment

Social Housing

Corporate Housing

Relevant Teams

Legal

Real Estate

Property Management

Facilities

Operations

Compliance

Administrative

Tenant Relations

Contract Administration

Risk Management

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Officer

Compliance Manager

Rental Administrator

Property Administrator

Facilities Manager

Leasing Manager

Housing Coordinator

Real Estate Portfolio Manager

Tenant Relations Manager

Property Operations Manager

Legal Administrator

Contracts Manager

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