Location Filming Agreement Template for Belgium

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Key Requirements PROMPT example:

Location Filming Agreement

"I need a Location Filming Agreement for a historical building in Brussels, where we'll be filming a period drama for three weeks in March 2025, requiring special provisions for antique furniture protection and heritage site compliance."

Document background
The Location Filming Agreement is essential for any filming activity taking place at a specific venue or property in Belgium. This document is used when a production company needs to secure legal permission to film at a particular location, whether it's a private property, public space, commercial venue, or historical site. The agreement must comply with Belgian civil law, audio-visual regulations, and local municipal requirements. It typically includes detailed provisions for property access, usage restrictions, insurance requirements, and compensation, while also addressing specific Belgian legal requirements regarding property rights, heritage protection, and environmental regulations. The agreement serves as a comprehensive framework protecting both the property owner's interests and the production company's needs while ensuring compliance with all relevant Belgian legislation and local regulations.
Suggested Sections

1. Parties: Identification of the location owner/manager and the production company

2. Background: Context of the agreement and brief description of the production

3. Definitions: Key terms used throughout the agreement

4. Grant of Rights: Specific permissions granted for filming at the location

5. Term and Filming Schedule: Duration of the agreement and specific filming dates/times

6. Location Access and Use: Details of permitted areas, access times, and usage restrictions

7. Payment Terms: Location fees, payment schedule, and additional costs

8. Production Company Obligations: Responsibilities of the production company during filming

9. Location Owner Obligations: Responsibilities and warranties of the location owner

10. Insurance and Liability: Required insurance coverage and liability provisions

11. Property Protection: Measures to protect the location and its contents

12. Representations and Warranties: Standard warranties from both parties

13. Termination: Circumstances and process for ending the agreement

14. Force Majeure: Provisions for unforeseen circumstances

15. General Provisions: Standard boilerplate clauses including governing law, notices, etc.

Optional Sections

1. Special Effects and Stunts: Specific provisions for dangerous or complex filming activities

2. Heritage Site Requirements: Additional requirements for historically significant locations

3. Environmental Protection: Special provisions for environmentally sensitive locations

4. Neighboring Properties: Provisions regarding impact on and permissions from adjacent property owners

5. Catering and Facilities: Arrangements for on-site catering and crew facilities

6. Parking and Transportation: Specific arrangements for vehicle parking and transportation

7. Security Requirements: Additional security measures if required

8. Set Construction: Provisions for building temporary structures or modifying the location

Suggested Schedules

1. Schedule 1 - Location Details: Detailed description and plans of the filming location

2. Schedule 2 - Filming Schedule: Detailed timeline of filming activities

3. Schedule 3 - Fee Schedule: Breakdown of all fees and payment terms

4. Schedule 4 - Insurance Requirements: Specific insurance requirements and coverage levels

5. Schedule 5 - Technical Requirements: Equipment, power, and technical specifications

6. Schedule 6 - Location Rules: Specific rules and regulations for the location

7. Schedule 7 - Contact List: Key contacts for both parties

8. Appendix A - Location Photographs: Pre-filming condition documentation

9. Appendix B - Required Permits: Copies of all necessary permits and authorizations

10. Appendix C - Risk Assessment: Detailed risk assessment for the filming activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Media & Entertainment

Real Estate

Film & Television

Commercial Property

Cultural Heritage

Tourism

Events Management

Audio-visual Production

Property Management

Hospitality

Relevant Teams

Legal

Operations

Production

Property Management

Risk & Compliance

Facilities Management

Real Estate

Audio-visual

Insurance

Health & Safety

Relevant Roles

Location Manager

Production Manager

Property Manager

Facility Manager

Legal Counsel

Risk Manager

Production Coordinator

Operations Director

Venue Manager

Compliance Officer

Insurance Manager

Real Estate Manager

Film Producer

Production Assistant

Health & Safety Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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