Letter Of Direct Deposit Template for Belgium

The Letter of Direct Deposit serves as a crucial document in Belgian employment relationships, facilitating the secure and efficient transfer of wages, salaries, and other employment-related payments directly into employees' bank accounts. This document is typically initiated at the start of employment or when an employee wishes to change their payment method to direct deposit. The letter must comply with Belgian banking regulations, including the Act of 10 April 2014 on Payment Services, privacy laws (GDPR), and labor legislation. It includes essential information such as bank account details, authorization statements, and payment specifications. The Letter of Direct Deposit is designed to protect both employer and employee interests while ensuring secure, timely, and accurate payment processing in accordance with Belgian legal requirements.

1. Employee Information: Full legal name, employee ID, and contact details of the employee requesting direct deposit

2. Employer Information: Company name, registration number, and authorized representative details

3. Bank Account Details: IBAN, BIC/SWIFT code, bank name and branch information for the receiving account

4. Authorization Statement: Clear statement authorizing the employer to deposit payments directly into the specified account

5. Payment Details: Specification of what payments are to be deposited (salary, reimbursements, etc.)

6. Effective Date: When the direct deposit arrangement should commence

7. Signature Block: Space for employee signature, date, and any witness requirements