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Security Deposit Release Form

Security Deposit Release Form Template for Belgium

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Key Requirements PROMPT example:

Security Deposit Release Form

"I need a Security Deposit Release Form for a residential property in Brussels, with a full deposit return of €2,500 scheduled for March 15, 2025, where both parties have agreed there are no deductions and the property is in perfect condition."

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Document background
The Security Deposit Release Form is a crucial document used in Belgian property rental transactions to formally document the agreement between landlords and tenants regarding the return of security deposits. In Belgium, security deposits must be held in special blocked accounts, and their release requires formal documentation compliant with regional housing laws (Brussels, Flanders, or Wallonia) and the Belgian Civil Code. This form is typically used at the end of a lease term, after the final property inspection, and includes details about the original deposit amount, any agreed deductions, and the final amount to be released. It serves as legal evidence of the parties' agreement regarding the deposit settlement and provides mutual release of related claims. The document is particularly important given Belgium's strict regulations on security deposit management and the need for clear documentation in property transactions.
Suggested Sections

1. Property Information: Details of the rental property including full address and any relevant property identifiers

2. Party Details: Full names and contact information of both landlord and tenant

3. Lease Reference: Original lease agreement details including date of commencement and termination

4. Deposit Amount: Original security deposit amount and details of the blocked account where it was held

5. Inspection Confirmation: Confirmation that final property inspection has been completed and date of inspection

6. Return Amount: Statement of the agreed amount to be returned to the tenant

7. Payment Instructions: Bank account details for the return of the deposit to the tenant

8. Release Declaration: Mutual release of claims related to the security deposit

9. Signatures: Space for dated signatures of both parties

Optional Sections

1. Deductions Section: Itemized list of any deductions from the deposit, to be included when there are agreed deductions for damages or unpaid rent

2. Disputed Items: Documentation of any items under dispute, to be included when there is partial agreement on the deposit return

3. Third Party Authorization: Authorization details when a third party is authorized to receive the deposit on behalf of the tenant

4. Partial Release: Terms for partial release of the deposit, used when the full amount is not being released simultaneously

5. Utility Settlement: Confirmation of final utility payments and settlements, included when utilities were part of the lease agreement

Suggested Schedules

1. Schedule A - Final Inspection Report: Detailed report of the property's condition at the time of move-out inspection

2. Schedule B - Deduction Calculations: Detailed breakdown and calculations of any deductions made from the deposit

3. Schedule C - Supporting Documents: Copies of relevant receipts, repair invoices, or other documentation supporting any deductions

4. Schedule D - Photographic Evidence: Photos documenting the condition of the property at final inspection, if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Banking and Financial Services

Legal Services

Property Development

Student Housing

Social Housing

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Administrative Support

Compliance

Facilities Management

Document Control

Contract Administration

Asset Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Property Administrator

Legal Counsel

Housing Officer

Tenant Relations Manager

Facilities Manager

Real Estate Operations Director

Compliance Officer

Property Management Coordinator

Lease Administrator

Building Manager

Real Estate Portfolio Manager

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek) - Book III, Title VIII, Chapter II: Contains the fundamental principles of rental agreements and contractual obligations in Belgium, including basic provisions about security deposits
Brussels Housing Code (for Brussels Region): Regional legislation governing residential leases in Brussels-Capital Region, including specific provisions about security deposit amounts and return procedures
Flemish Decree on Residential Leases (for Flanders): Regional legislation governing residential leases in Flanders, including regulations about security deposits and their release
Walloon Decree on Residential Leases (for Wallonia): Regional legislation governing residential leases in Wallonia, including specific provisions about security deposit management
Law of 25 April 2007 on Security Deposits: Specific legislation requiring security deposits to be placed in special blocked bank accounts and regulating their release conditions
Belgian Financial Institutions Act: Regulations concerning blocked bank accounts used for security deposits and their management
Belgian Law on Unfair Contract Terms: Legislation ensuring that terms in the release form are fair and balanced between landlord and tenant rights
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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