The Engagement Letter For Accounting And Tax Services is a crucial document used when establishing a professional service relationship between an accounting firm and its clients in Belgium. It serves as the foundational agreement that defines the scope of accounting and tax services to be provided, outlines mutual obligations, and ensures compliance with Belgian regulatory requirements, including the Law of 17 March 2019 on the Accounting Profession and ITAA professional standards. This document is typically used at the commencement of a new client relationship or when updating terms with existing clients, and includes essential elements such as service specifications, fee structures, liability provisions, and data protection requirements under GDPR. The letter's format and content are specifically adapted to meet Belgian legal and professional requirements while protecting both parties' interests.
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1. Identification of Parties: Full details of the accounting firm and the client, including registration numbers, addresses, and authorized representatives
2. Purpose and Scope: Clear statement of the engagement's purpose and overview of services to be provided
3. Services Description: Detailed description of accounting and tax services to be provided, including specific deliverables and exclusions
4. Client Responsibilities: Clear outline of client's obligations, including providing accurate information and required documentation
5. Fees and Payment Terms: Detailed fee structure, payment schedule, and billing procedures
6. Timeline and Deadlines: Key dates, reporting deadlines, and duration of the engagement
7. Confidentiality and Data Protection: GDPR compliance provisions and confidentiality obligations
8. Professional Standards: Reference to applicable professional standards and ITAA requirements
9. Liability and Insurance: Limitations of liability and professional insurance coverage
10. Termination Provisions: Conditions and procedures for terminating the engagement
11. Acceptance and Signatures: Space for both parties to acknowledge and accept the terms
1. Dispute Resolution: Additional clauses for handling disputes, including mediation or arbitration provisions - include when dealing with larger clients or complex engagements
2. Force Majeure: Provisions for unforeseen circumstances - recommended for long-term engagements
3. Subcontracting Rights: Terms regarding the right to subcontract certain services - include when the firm might need to involve specialists
4. Intellectual Property: Provisions regarding ownership of work products - include when developing custom reporting tools or methodologies
5. Non-Solicitation: Restrictions on hiring firm's personnel - include for larger corporate clients
6. International Services: Additional provisions for cross-border services - include when client has international operations
1. Schedule A - Detailed Service Description: Comprehensive list and description of all accounting and tax services to be provided
2. Schedule B - Fee Schedule: Detailed breakdown of fees, hourly rates, and additional charges
3. Schedule C - Required Documentation: List of documents and information the client must provide
4. Appendix 1 - Data Processing Agreement: GDPR-compliant data processing terms and conditions
5. Appendix 2 - Key Personnel: List of key team members and their roles in the engagement
6. Appendix 3 - Reporting Templates: Standard templates for regular reporting and communications
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