Consulting Engagement Letter Template for Belgium

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Key Requirements PROMPT example:

Consulting Engagement Letter

"I need a Consulting Engagement Letter under Belgian law for a 6-month cybersecurity consulting project starting March 2025, with specific clauses addressing data protection and confidentiality requirements for the financial services sector."

Document background
The Consulting Engagement Letter is a crucial document used to formalize professional consulting relationships under Belgian law. It is typically employed when engaging external consultants or consulting firms for specific projects or ongoing professional services. The document encompasses essential elements required by Belgian commercial and contract law, including clear service definitions, fee structures, VAT considerations, and relevant regulatory compliance requirements. This letter-format agreement serves as a foundational document that outlines the parties' obligations, protects their interests, and ensures clarity in the business relationship while maintaining compliance with Belgian legal frameworks. The Consulting Engagement Letter is particularly important in the Belgian context where professional services relationships require clear documentation for tax, social security, and regulatory purposes.
Suggested Sections

1. Letterhead and Date: Professional letterhead including consultant's business details, registration numbers, and date

2. Client Details: Full legal name and address of the client organization

3. Salutation: Professional greeting to the appropriate client representative

4. Introduction: Brief introduction confirming the intent to provide consulting services

5. Scope of Services: Detailed description of the consulting services to be provided

6. Term: Duration of the engagement, including start date and end date if applicable

7. Fees and Payment Terms: Consulting rates, payment schedule, and invoicing details including VAT considerations

8. Consultant's Obligations: Key commitments and responsibilities of the consultant

9. Client's Obligations: Essential responsibilities and commitments required from the client

10. Confidentiality: Basic confidentiality obligations for both parties

11. Intellectual Property: Ownership and usage rights of work products

12. Termination: Basic terms for ending the engagement

13. Acceptance: Signature blocks and acceptance terms

Optional Sections

1. Travel and Expenses: Include when the engagement may require travel or significant expenses

2. Data Protection: Include when personal data processing is involved, detailing GDPR compliance

3. Non-Competition: Include when restricting consultant's work with competitors is necessary

4. Insurance: Include when specific insurance coverage requirements exist

5. Force Majeure: Include when need to address potential extraordinary circumstances

6. Subcontracting: Include when the consultant may need to engage other professionals

7. Limitation of Liability: Include when specific liability caps or limitations are needed

8. Dispute Resolution: Include when specific dispute resolution procedures are required

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive breakdown of services, deliverables, and timelines

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Schedule C - Key Personnel: List of key consultants and their roles when multiple team members are involved

4. Appendix 1 - Technical Requirements: Any technical specifications or requirements for the consulting work

5. Appendix 2 - Client Policies: Relevant client policies that consultant must adhere to

6. Appendix 3 - Compliance Requirements: Specific regulatory or industry compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Management Consulting

Financial Services

Healthcare

Manufacturing

Energy

Telecommunications

Professional Services

Real Estate

Education

Retail

Logistics

Environmental Services

Non-Profit

Public Sector

Relevant Teams

Legal

Procurement

Human Resources

Finance

Operations

Project Management Office

Strategy

Business Development

Vendor Management

Contract Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Procurement Manager

Legal Counsel

Human Resources Director

Project Manager

Operations Director

Department Head

Business Unit Manager

Contract Manager

Vendor Manager

Finance Director

Managing Director

Independent Consultant

Management Consultant

Strategy Consultant

Technical Consultant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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