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Consulting Engagement Letter

Consulting Engagement Letter Template for Philippines

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Key Requirements PROMPT example:

Consulting Engagement Letter

"I need a Consulting Engagement Letter for an IT security consulting firm providing cybersecurity assessment services to a Philippine telecommunications company, with the engagement starting March 1, 2025, including strict data protection provisions and scope for potential international data transfers."

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Document background
The Consulting Engagement Letter is a crucial document used in the Philippine business environment to formalize professional consulting relationships. It serves as both a legal agreement and a practical roadmap for the consulting engagement, typically used when a company or organization requires external expertise or specialized services. The document must comply with Philippine law, particularly the Civil Code of the Philippines and relevant tax regulations. A well-drafted Consulting Engagement Letter should clearly define the scope of work, professional fees, timeline, deliverables, and terms of engagement while maintaining the independent contractor status of the consultant. It's essential for protecting both parties' interests and ensuring clear communication about expectations and obligations throughout the engagement.
Suggested Sections

1. Letterhead and Date: Consultant's business details, professional credentials, and date of the letter

2. Client Address Block: Full name and address of the client organization and the primary contact person

3. Salutation: Professional greeting to the appropriate client representative

4. Introduction and Background: Brief introduction of the consultant and context of the proposed engagement

5. Scope of Services: Clear description of the consulting services to be provided, including specific deliverables

6. Timeline and Duration: Expected duration of the engagement and key milestones

7. Professional Fees: Detailed fee structure, payment terms, and schedule

8. Working Relationship: Clarification of independent contractor status and working arrangements

9. Confidentiality: Commitment to maintain confidentiality of client information

10. Acceptance and Execution: Instructions for accepting the engagement and signature blocks

Optional Sections

1. Conflict of Interest Disclosure: Include when there are potential conflicts that need to be disclosed

2. Travel and Expenses: Include when the engagement involves reimbursable expenses or travel

3. Team Composition: Include when multiple consultants or team members will be involved

4. Intellectual Property Rights: Include when the engagement involves creation of significant intellectual property

5. Early Termination: Include when either party needs flexibility to terminate before completion

6. Insurance Coverage: Include when professional liability insurance details need to be specified

7. Data Privacy Compliance: Include when the engagement involves processing personal data

Suggested Schedules

1. Schedule A - Detailed Scope of Work: Comprehensive breakdown of services, deliverables, and methodology

2. Schedule B - Fee Structure and Payment Terms: Detailed breakdown of fees, payment schedule, and invoicing procedures

3. Schedule C - Project Timeline: Detailed project schedule, milestones, and delivery dates

4. Appendix 1 - Consultant's Credentials: Relevant qualifications, certifications, and experience

5. Appendix 2 - Terms and Conditions: Standard terms and conditions of the consulting engagement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Management Consulting

Information Technology

Financial Services

Healthcare

Education

Manufacturing

Real Estate

Energy

Telecommunications

Environmental Services

Professional Services

Business Process Outsourcing

Construction

Retail

Agriculture

Relevant Teams

Legal

Procurement

Human Resources

Finance

Operations

Project Management Office

Compliance

Business Development

Strategy

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Procurement Manager

Legal Counsel

Human Resources Director

Project Manager

Department Head

Operations Director

Business Development Manager

Compliance Officer

Managing Director

Finance Manager

Technical Director

Strategy Manager

Resource Manager

Industries
Civil Code of the Philippines (Republic Act No. 386): Governs the fundamental aspects of contracts, including formation, validity, obligations, and termination of contractual relationships
National Internal Revenue Code (NIRC) of the Philippines: Covers tax obligations for consulting services, including VAT registration, payment, and withholding tax requirements
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the collection, processing, and protection of personal information, relevant if the consulting work involves handling personal data
Anti-Graft and Corrupt Practices Act (Republic Act No. 3019): Ensures ethical business conduct and prevents corruption in professional services, particularly relevant when dealing with government-related projects
Consumer Act of the Philippines (Republic Act No. 7394): Protects the rights of consumers and ensures quality of services, applicable to consulting services provided to clients
Intellectual Property Code of the Philippines (Republic Act No. 8293): Protects intellectual property rights and governs ownership of work products created during the consulting engagement
Labor Code of the Philippines: May be relevant to establish clear independent contractor status and avoid misclassification as employment relationship
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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