The Email About Not Getting The Job is a critical business document used in the Belgian employment context to formally communicate negative hiring decisions to job candidates. This document type is essential for maintaining professional relationships and legal compliance in the recruitment process, particularly under Belgian labor law and EU GDPR requirements. It should be used after completing the candidate evaluation process and reaching a final hiring decision. The email must be crafted to avoid discriminatory language, maintain appropriate data protection standards, and provide clear communication while preserving the company's professional reputation and protecting against potential legal challenges. This document type is particularly important in Belgium, where employment communications are subject to strict anti-discrimination and privacy regulations.
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1. Greeting and Personal Address: Professional salutation addressing the candidate by name
2. Appreciation Statement: Thank the candidate for their time and interest in the position
3. Decision Communication: Clear and direct statement about the hiring decision
4. Brief Explanation: A general, non-discriminatory explanation for the decision
5. Positive Note: Recognition of the candidate's qualifications or positive aspects noted during the process
6. Future Opportunities: Statement about potential future opportunities if applicable
7. Professional Closing: Polite conclusion and signature block with sender's details
1. Specific Feedback: Constructive feedback about the candidate's application or interview, used when there are clear, non-discriminatory points that could be helpful for the candidate's future applications
2. Alternative Positions: Information about other current openings that might match the candidate's profile, used when there are suitable alternative positions available
3. Request for Network Connection: Invitation to connect on professional networks for future opportunities, used for candidates who showed strong potential but weren't right for this specific role
4. Data Retention Notice: Information about how the candidate's data will be stored or deleted, used when specific GDPR compliance information needs to be communicated
1. None: Job rejection emails typically do not include schedules or appendices as they should be concise and self-contained communications
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