The Volunteer Work Contract serves as a fundamental document for Australian organizations engaging volunteers, establishing clear parameters for the volunteer relationship while ensuring compliance with relevant legislation. This contract is essential for organizations seeking to formalize volunteer arrangements, protect both parties' interests, and maintain clear distinctions from employment relationships. The document incorporates key elements required under Australian law, including work health and safety obligations, privacy requirements, and anti-discrimination provisions. Organizations should use this contract when engaging volunteers for any significant or ongoing role, particularly where volunteers will have access to sensitive information, work with vulnerable persons, or represent the organization in any capacity.
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1. Parties: Identifies the organization and the volunteer, including full legal names and contact details
2. Background: Establishes the context of the volunteer relationship and the organization's mission
3. Definitions: Defines key terms used throughout the agreement
4. Nature of Relationship: Clearly states this is a volunteer relationship and not employment, with no intention to create a legally binding employment relationship
5. Volunteer Role: Describes the volunteer position, duties, and responsibilities
6. Term and Commitment: Specifies the duration of the arrangement and expected time commitment
7. Health and Safety: Outlines WHS obligations and procedures
8. Code of Conduct: Sets out expected behavior, values, and standards
9. Confidentiality: Addresses handling of confidential information
10. Insurance Coverage: Details the insurance coverage provided by the organization
11. Termination: Explains how either party can end the volunteer relationship
12. Declaration: Acknowledgment and signing section for both parties
1. Working with Vulnerable Persons: Required if volunteer works with children, elderly, or disabled persons - includes screening requirements and specific protocols
2. Intellectual Property: Include when volunteers may create or work with IP in their role
3. Expenses and Reimbursement: Include if volunteers may incur expenses that will be reimbursed
4. Use of Organization Resources: Include if volunteer has access to organization vehicles, equipment, or facilities
5. Media and Social Media: Include if volunteer may interact with media or represent organization on social media
6. Conflict Resolution: Include for longer-term volunteer roles or where there's higher risk of disputes
7. Training Requirements: Include if specific training is mandatory for the role
8. Remote Work Arrangements: Include if volunteer work can be performed remotely
1. Schedule 1 - Position Description: Detailed description of the volunteer role, responsibilities, and reporting relationships
2. Schedule 2 - Policies and Procedures: List of relevant organizational policies that apply to volunteers
3. Schedule 3 - Emergency Contacts: Volunteer's emergency contact information and relevant medical information
4. Schedule 4 - Induction Checklist: List of items to be covered during volunteer induction
5. Appendix A - Risk Assessment: Specific risks associated with the volunteer role and mitigation strategies
6. Appendix B - Equipment Register: List of any equipment or resources provided to the volunteer
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