The Unsuccessful Interview Feedback Template is a crucial document used in Australian recruitment processes to communicate interview outcomes to candidates who were not selected for a position. This template is designed to comply with Australian employment law, including the Fair Work Act 2009, various anti-discrimination laws, and privacy regulations. It provides a structured approach to delivering feedback that is both constructive and legally safe, helping organizations maintain professional relationships with candidates while minimizing legal risks. The template includes sections for general feedback, appreciation of the candidate's time, and information about future opportunities, all while ensuring consistency in communication across the organization.
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1. Recipient Information: Candidate's name, contact details, and position applied for
2. Appreciation Statement: Thank the candidate for their time and interest in the organization
3. Decision Communication: Clear but diplomatic statement about the unsuccessful outcome
4. General Feedback: High-level, constructive feedback about the candidate's application/interview that avoids specific comparisons with other candidates
5. Future Opportunities: Standard statement about keeping their application on file and encouraging future applications if appropriate
6. Closing: Professional closing with best wishes and company representative's signature block
1. Specific Skill Feedback: Optional section for providing specific feedback about skills or qualifications when legally safe and appropriate to do so
2. Interview Performance Feedback: Optional section for providing constructive feedback about interview performance when appropriate and requested
3. Alternative Positions: Optional section suggesting other potential roles within the organization if applicable
4. Request for Feedback: Optional section inviting the candidate to provide feedback about the interview process
5. Resources Section: Optional section providing career resources or guidance for future applications
1. Interview Evaluation Form: Optional attachment showing the standardized evaluation criteria and scoring (if company policy allows sharing)
2. Company Contact Information: Detailed contact information for HR department or hiring manager for any follow-up questions
3. Privacy Notice: Information about how the candidate's data will be stored and processed
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