The Termination Letter For Attendance is a crucial document used when ending employment relationships in Australia due to persistent attendance issues. It should be used after a documented process of warnings and performance management attempts, in compliance with the Fair Work Act 2009 and relevant Modern Awards. The document typically follows a series of formal warnings and discussions about attendance problems, and should only be issued when all reasonable attempts to address the attendance issues have been exhausted. It must include specific details about the attendance violations, reference previous warnings, outline final payments and entitlements, and provide clear information about the termination effective date. This document helps protect employers from unfair dismissal claims by demonstrating procedural fairness and compliance with Australian employment law.
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1. Letter Header: Company letterhead, date, recipient's name and address
2. Subject Line: Clear indication that this is a termination of employment notice
3. Opening Statement: Direct statement confirming employment termination and effective date
4. Attendance Issue Details: Specific details of attendance violations, including dates and patterns
5. Previous Warnings: Summary of prior warnings, meetings, and improvement opportunities provided
6. Termination Decision: Clear statement of the decision to terminate and its basis in company policy
7. Notice Period: Information about notice period or payment in lieu of notice
8. Final Pay Information: Details of final payment including outstanding wages, leave entitlements
9. Closing Statement: Professional closure including return of company property instructions
10. Signature Block: Employer's name, position, and signature
1. Performance Improvement Attempts: Include when specific support or accommodations were provided to help improve attendance
2. Medical Certificate References: Include when attendance issues involved disputed or insufficient medical certificates
3. Outplacement Support: Include if the company is offering career transition assistance
4. Non-Compete Reminder: Include if employee is bound by post-employment restrictions
5. Appeal Process: Include if company policy or applicable award provides for appeal rights
6. Reference Provision: Include if agreeing to provide a reference and under what terms
1. Attendance Record: Detailed log of attendance violations and unauthorized absences
2. Warning Letters: Copies of previous formal warnings issued
3. Meeting Minutes: Records of performance discussions regarding attendance
4. Final Pay Calculation: Detailed breakdown of final payment including all entitlements
5. Company Property Checklist: List of company items to be returned before final payment
Relevant legal definitions
Absenteeism
Unauthorized Absence
Notice Period
Final Pay
Accrued Entitlements
Company Property
Effective Date of Termination
Payment in Lieu of Notice
Leave Entitlements
Pattern of Absence
Formal Warning
Performance Improvement Plan
Attendance Policy
Working Hours
Employment Agreement
Modern Award
Company Policies
Procedural Fairness
Return of Property Date
Final Settlement
Unauthorized Absence
Notice Period
Final Pay
Accrued Entitlements
Company Property
Effective Date of Termination
Payment in Lieu of Notice
Leave Entitlements
Pattern of Absence
Formal Warning
Performance Improvement Plan
Attendance Policy
Working Hours
Employment Agreement
Modern Award
Company Policies
Procedural Fairness
Return of Property Date
Final Settlement
Clauses
Termination Notice
Attendance History
Prior Warnings
Final Pay Calculation
Leave Entitlements
Notice Period
Company Property Return
Confidentiality Obligations
Post-Employment Restrictions
Final Settlement
Outstanding Obligations
Reference Provision
Acknowledgment
Appeal Rights
Superannuation
Exit Procedures
Non-Disparagement
Legal Rights Reservation
Attendance History
Prior Warnings
Final Pay Calculation
Leave Entitlements
Notice Period
Company Property Return
Confidentiality Obligations
Post-Employment Restrictions
Final Settlement
Outstanding Obligations
Reference Provision
Acknowledgment
Appeal Rights
Superannuation
Exit Procedures
Non-Disparagement
Legal Rights Reservation
Relevant Industries
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Transportation
Mining
Information Technology
Financial Services
Public Sector
Telecommunications
Agriculture
Energy
Relevant Teams
Human Resources
Legal
Operations
Management
Administration
Employee Relations
Payroll
Compliance
Relevant Roles
Human Resources Manager
HR Director
Department Manager
Line Manager
Supervisor
Operations Manager
HR Business Partner
General Manager
Site Manager
HR Administrator
Employee Relations Manager
Chief Human Resources Officer
Regional Manager
Branch Manager
Shift Supervisor
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