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1. Letter Header: Company letterhead, date, addressee details including full name and address
2. Subject Line: Clear indication that this is a termination of employment notice
3. Opening Statement: Direct statement confirming the termination decision and effective date
4. Basis for Termination: Clear description of the misconduct that led to termination, including specific incidents, dates, and policies violated
5. Previous Warnings/Investigations: Reference to any previous warnings, disciplinary actions, or investigations related to the misconduct
6. Legal Requirements: Information about notice period or payment in lieu of notice, and final pay arrangements
7. Return of Company Property: List of company property to be returned and process for return
8. Final Entitlements: Details of final pay, including outstanding wages, accrued leave, and other entitlements
9. Closing Statement: Professional closing with contact details for any questions or concerns
10. Signature Block: Name and position of the authorized person issuing the termination
1. Confidentiality Obligations: Reminder of ongoing confidentiality obligations, used when employee had access to sensitive information
2. Post-Employment Restrictions: Reference to applicable non-compete or non-solicitation clauses, used when these exist in employment contract
3. Outplacement Support: Information about any outplacement services offered, used when company provides such support
4. Appeal Process: Information about internal appeal procedures, used when company policy allows for appeals
5. Benefits Continuation: Details about any continuing benefits or insurance coverage, used when applicable
6. Reference Policy: Company's policy regarding future employment references, used when need to clarify this point
1. Summary of Misconduct Investigation: Detailed record of the investigation process, findings, and evidence considered
2. Final Pay Calculation: Itemized breakdown of final payment including all entitlements and deductions
3. Company Property Checklist: List of all company property to be returned with acknowledgment form
4. Previous Warning Letters: Copies of any previous formal warnings or disciplinary actions
5. Relevant Policies: Copies of workplace policies that were violated, referenced in termination decision
Serious Misconduct
Employment Agreement
Company Policy
Code of Conduct
Notice Period
Payment in Lieu of Notice
Final Pay
Accrued Entitlements
Confidential Information
Company Property
Termination Date
Effective Date
Modern Award
Enterprise Agreement
Disciplinary Policy
Gross Misconduct
Final Monies
Restraint Period
Post-Employment Obligations
Misconduct Details
Prior Warnings
Final Pay Entitlements
Notice Period
Company Property Return
Confidentiality
Intellectual Property
Post-Employment Restrictions
Non-Compete
Non-Solicitation
Final Settlement
Acknowledgment
Appeal Rights
Reference Provision
Continuing Obligations
Benefits Cessation
Outstanding Expenses
Exit Procedures
Legal Rights
Healthcare
Financial Services
Retail
Manufacturing
Technology
Education
Construction
Mining
Professional Services
Hospitality
Transportation
Government
Non-profit
Telecommunications
Agriculture
Energy
Human Resources
Legal
Senior Management
Operations
Employee Relations
Compliance
Administration
Industrial Relations
Human Resources Manager
HR Director
Employee Relations Manager
Department Manager
Line Manager
Supervisor
Chief Human Resources Officer
HR Business Partner
HR Coordinator
Company Director
CEO
Managing Director
General Counsel
Legal Manager
Operations Manager
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