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Statement Of Earnings Form

Statement Of Earnings Form Template for Australia

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Key Requirements PROMPT example:

Statement Of Earnings Form

"I need a basic Statement of Earnings Form template for my small retail business with 5 employees, compliant with Australian regulations, that includes standard hourly rates and casual loading calculations."

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Document background
The Statement of Earnings Form is a crucial employment document required under Australian law for all employment relationships. It must be provided to employees after each payment of wages, serving as an official record of compensation and deductions. This document includes comprehensive details about the payment period, rates of pay, hours worked, gross earnings, tax and other deductions, superannuation contributions, and leave entitlements. The form ensures compliance with the Fair Work Act 2009 and various taxation requirements, while providing employees with transparent information about their earnings and entitlements. Employers must maintain these records for seven years and ensure they contain all legally required information to avoid potential penalties.
Suggested Sections

1. Employer Information: Legal name, ABN, and contact details of the employer

2. Employee Information: Employee name, employee number, and employment classification

3. Pay Period Details: Start and end dates of the pay period, and payment date

4. Rate of Pay: Base rate of pay, hourly rate (if applicable), and annual salary (if applicable)

5. Hours Worked: Breakdown of ordinary hours, overtime hours, and any penalty rates applied

6. Gross Payment: Total gross earnings for the pay period before deductions

7. Deductions: All deductions including tax, superannuation, and other authorized deductions

8. Net Payment: Final payment amount after all deductions

9. Leave Accrual: Current balance of annual leave and personal/sick leave entitlements

10. Superannuation: Superannuation contributions and fund details

Optional Sections

1. Allowances: Details of any additional allowances paid (use when employee receives specific work-related allowances)

2. Bonus Payments: Information about performance bonuses or other incentive payments (include when bonus payments are made)

3. Salary Sacrifice: Details of salary sacrifice arrangements (include when employee has salary sacrifice arrangements)

4. Leave Payments: Breakdown of leave payments (include when leave is taken during the pay period)

5. Additional Hours: Detailed breakdown of overtime rates and hours (include for employees with variable hours or overtime)

Suggested Schedules

1. Hours Worked Detail: Detailed timesheet breakdown showing dates, times, and applicable rates

2. Allowance Calculations: Detailed calculations of various allowances and their applicable rates

3. Year-to-Date Summary: Running totals of earnings, tax, and superannuation for the financial year

4. Payment History: Summary of previous pay periods' earnings (optional but useful for reference)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Agriculture

Mining

Manufacturing

Construction

Retail Trade

Hospitality

Transport

Financial Services

Professional Services

Healthcare

Education

Information Technology

Public Sector

Non-Profit

Entertainment

Real Estate

Relevant Teams

Human Resources

Finance

Payroll

Accounting

Operations

Administration

Compliance

Legal

Relevant Roles

Payroll Officer

HR Manager

Finance Manager

Accountant

HR Administrator

Payroll Manager

Finance Director

HR Director

Bookkeeper

Office Manager

Operations Manager

Chief Financial Officer

HR Business Partner

Compliance Officer

Financial Controller

Industries
Fair Work Act 2009: Sets out the requirements for pay slips and payment records, including mandatory information that must be included in earnings statements such as pay rate, hours worked, and deductions.
Fair Work Regulations 2009: Provides detailed requirements for pay slip content, format, and timing of delivery to employees.
Income Tax Assessment Act 1997: Governs the reporting of income and tax-related information on payment summaries and earnings statements.
Superannuation Guarantee (Administration) Act 1992: Requires disclosure of superannuation contributions on payment records and establishes employer obligations for super payments.
Privacy Act 1988: Governs the handling and protection of personal information contained in employment records and payment statements.
Tax Administration Act 1953: Sets out obligations for record-keeping and reporting of earnings and tax-related information to the Australian Taxation Office.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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