Salon Client Intake Form for Australia

Salon Client Intake Form Template for Australia

A comprehensive client intake form designed for use in Australian beauty salons and personal care establishments. This document serves as a critical tool for collecting essential client information, including personal details, medical history, and service preferences, while ensuring compliance with Australian privacy laws, health regulations, and consumer protection requirements. It facilitates proper client assessment, risk management, and service customization while maintaining detailed records as required by Australian business and health regulations.

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What is a Salon Client Intake Form?

The Salon Client Intake Form is a fundamental document used in Australian beauty and personal care establishments to gather crucial information about new clients before providing services. This form serves multiple purposes: ensuring regulatory compliance with Australian privacy laws and health regulations, collecting vital medical and allergies information, documenting client consent, and maintaining accurate service records. It is typically completed by new clients during their first visit and updated periodically to ensure information remains current. The form includes sections for personal information, medical history, service preferences, and various consent declarations, making it an essential risk management and client care tool for salons operating in Australia.

What sections should be included in a Salon Client Intake Form?

1. Personal Information: Client's basic details including name, contact information, date of birth, and preferred communication method

2. Emergency Contact: Details of whom to contact in case of emergency

3. Medical History: General health information, allergies, skin sensitivities, and relevant medical conditions

4. Service History: Previous salon services, reactions, and preferences

5. Privacy Statement: Information about how personal data will be collected, used, and protected

6. Consent and Acknowledgment: Client's agreement to services and acknowledgment of risks

7. Photography Consent: Permission for before/after photos and marketing use

What sections are optional to include in a Salon Client Intake Form?

1. Pregnancy Information: Additional health information for pregnant clients, used when offering pregnancy-safe services

2. Skin Assessment: Detailed skin evaluation section, used for facial treatments and skin services

3. Hair Treatment History: Previous chemical treatments and hair service history, used for hair services

4. Nail Health: Specific section for nail conditions and history, used for nail services

5. Patch Test Declaration: Documentation of patch test results, used for color services or treatments requiring sensitivity testing

6. Minor Consent: Additional consent section for clients under 18, used when accepting minor clients

What schedules should be included in a Salon Client Intake Form?

1. Service Menu: List of available services and treatments

2. Aftercare Instructions: General care instructions for various treatments

3. Cancellation Policy: Details of booking and cancellation terms

4. Price List: Current pricing for all services offered

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Personal Information Collection
Privacy and Data Protection
Health Disclosure
Medical History
Consent
Service Authorization
Liability Waiver
Photo Release
Emergency Contact
Treatment History
Client Acknowledgment
Risk Disclosure
Information Update
Record Keeping
Communication Preferences

Relevant Industries

Beauty and Personal Care

Health and Wellness

Cosmetics

Hair Care

Spa Services

Medical Aesthetics

Nail Care

Personal Services

Relevant Teams

Operations

Front Desk

Client Services

Compliance

Quality Assurance

Health and Safety

Customer Relations

Administration

Legal

Risk Management

Relevant Roles

Salon Manager

Beauty Therapist

Hair Stylist

Nail Technician

Spa Coordinator

Aesthetician

Reception Coordinator

Compliance Officer

Operations Manager

Customer Service Manager

Quality Assurance Specialist

Health and Safety Officer

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What is a Salon Client Intake Form?

What sections should be included in a Salon Client Intake Form?

What sections are optional to include in a Salon Client Intake Form?

What schedules should be included in a Salon Client Intake Form?

Authors

Alex Denne

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