Freelancer Offer Letter for Australia

Freelancer Offer Letter Template for Australia

This document serves as a formal offer letter to engage an independent contractor or freelancer under Australian law. It outlines the key terms of engagement, including scope of services, commercial terms, and the contractor relationship while ensuring compliance with Australian independent contractor legislation. The letter establishes clear boundaries between contractor and employment relationships, specifies payment terms including GST considerations, and sets expectations for project delivery or ongoing services. It incorporates essential elements required by Australian business law while maintaining a professional yet approachable letter format.

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What is a Freelancer Offer Letter?

The Freelancer Offer Letter is a crucial document used when engaging independent contractors in Australia, serving as the initial formal communication of engagement terms. It bridges the gap between informal discussions and more detailed contractor agreements, providing essential information about the engagement while maintaining compliance with Australian contractor legislation, including the Independent Contractors Act 2006. This document is typically used at the final stage of contractor negotiations, after terms have been verbally agreed upon but before commencement of services. The letter should clearly establish the contractor relationship, outline commercial terms, and specify project or service requirements while avoiding any implications of employment. It often precedes or accompanies more detailed contractor agreements and is designed to protect both parties' interests while ensuring clarity in the business relationship.

What sections should be included in a Freelancer Offer Letter?

1. Company Letterhead and Date: Official company letterhead with full business details, ABN, and current date

2. Recipient Details: Contractor's full name and address

3. Greeting: Professional salutation addressing the contractor

4. Opening Statement: Clear statement of engagement offer as an independent contractor

5. Project or Service Description: Detailed description of the services or project scope to be provided

6. Commercial Terms: Rate of pay, payment terms, and invoicing requirements including GST considerations

7. Duration and Time Commitment: Project timeline or engagement period, expected hours or availability

8. Contractor Status Confirmation: Clear statement confirming independent contractor status and not employment

9. Key Obligations: Core responsibilities, deliverables, and quality standards

10. Closure: Instructions for accepting the offer and next steps

11. Signature Block: Company representative's signature, name, and title

What sections are optional to include in a Freelancer Offer Letter?

1. Equipment and Resources: Details of any equipment, software, or resources to be provided by either party

2. Location: Work location specifications if relevant (remote, on-site, or hybrid arrangement)

3. Reporting Requirements: Any specific reporting structures or progress update requirements

4. Confidentiality Statement: Brief confidentiality requirements if not covered in a separate NDA

5. Insurance Requirements: Specific insurance requirements if needed for the engagement

6. Intellectual Property: Basic IP ownership statements if not covered in a separate agreement

What schedules should be included in a Freelancer Offer Letter?

1. Schedule A - Project Scope: Detailed breakdown of deliverables and specifications

2. Schedule B - Rate Card: Detailed breakdown of rates for different types of services or work categories

3. Schedule C - Key Milestones: Timeline of project milestones and associated payments if applicable

4. Appendix 1 - Required Insurances: List of required insurance policies and minimum coverage amounts

5. Appendix 2 - Contractor Compliance Checklist: List of documents and requirements the contractor needs to provide (ABN, insurances, qualifications)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Australia

Publisher

Genie AI

Document Type

Offer Letter

Cost

Free to use
Relevant Industries

Technology

Creative Industries

Professional Services

Construction

Education

Healthcare

Digital Marketing

Media and Entertainment

Financial Services

Management Consulting

Engineering

Real Estate

Environmental Services

Research and Development

Relevant Teams

Human Resources

Legal

Procurement

Finance

Operations

Project Management Office

IT

Marketing

Research and Development

Business Development

Compliance

Relevant Roles

Graphic Designer

Software Developer

Business Consultant

Content Writer

Digital Marketing Specialist

Project Manager

UI/UX Designer

Data Analyst

Financial Advisor

Training Consultant

IT Specialist

Research Consultant

Engineering Consultant

Business Analyst

SEO Specialist

Architectural Designer

Legal Consultant

Social Media Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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