The End of Term Letter is a critical document used in Australian employment relationships to formally document the conclusion of employment. It is typically issued when an employment contract is ending, whether due to contract expiration, resignation, or mutual agreement. The letter serves multiple purposes: it confirms the end date of employment, details final payment arrangements, outlines the return of company property, and reminds the employee of any continuing obligations such as confidentiality. Compliant with Australian employment law, including the Fair Work Act 2009 and state-specific legislation, this document helps prevent future disputes by clearly documenting all termination-related matters. It's an essential tool for ensuring proper closure of employment relationships and protecting both employer and employee interests.
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1. Letter Header and Date: Company letterhead, date, and formal addressing of the employee
2. Confirmation of End Date: Clear statement of when the employment term ends and reference to relevant contract/notice
3. Final Payment Details: Breakdown of final salary, accrued leave, and other entitlements
4. Return of Company Property: List of items to be returned and deadline for return
5. Ongoing Obligations: Reminder of continuing obligations like confidentiality and intellectual property
6. Reference and Employment Verification: Information about future reference requests and employment verification
7. Contact Details: HR or relevant department contact information for queries
8. Signature Block: Space for authorized signatory and acknowledgment
1. Gardening Leave Arrangements: Include when employee is placed on garden leave during notice period
2. Handover Requirements: Include when specific handover of duties/projects is required
3. Post-Employment Restrictions: Include when reminding of specific non-compete or non-solicitation obligations
4. Benefits Continuation: Include when certain benefits continue post-employment
5. Release Agreement Reference: Include when a separate deed of release is being provided
6. Exit Interview: Include when an exit interview needs to be scheduled
7. Share/Option Arrangements: Include when employee has share options or equity arrangements
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including leave, bonuses, and deductions
2. Schedule B - Company Property List: Itemized list of company property to be returned
3. Schedule C - Handover Checklist: Detailed list of tasks and documents requiring handover
4. Appendix 1 - Relevant Contract Clauses: Extract of key clauses from employment contract that remain in effect
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