Affidavit Of Loss Documents Template for the United Arab Emirates

An Affidavit of Loss Documents is a sworn legal declaration that you must complete when important documents have been lost, stolen, or destroyed in the United Arab Emirates. This crucial document provides legal protection and serves as official evidence of the loss, enabling you to obtain replacement documents from the relevant authorities while protecting yourself from potential liability arising from misuse of the lost items.

When do you need this document?

You need an Affidavit of Loss Documents whenever important legal, financial, or identification documents go missing. This includes situations where your Emirates ID, passport, trade license, bank certificates, academic transcripts, or corporate documents have been lost or stolen. Insurance companies, banks, and government authorities typically require this affidavit before issuing replacement documents. You'll also need it when reporting the loss to police authorities, as many institutions require both a police report and a notarized affidavit. Corporate entities must file this document when company seals, board resolutions, or other critical business documents are missing, as part of their governance and compliance obligations.

Key legal considerations

Your affidavit must contain specific legal elements to be valid under UAE law. You must provide complete personal details including your Emirates ID number, passport information, and contact details. The document description section must include precise details such as document numbers, issuing authorities, and dates of issuance. You must accurately describe the circumstances of loss, including when and where it occurred, and detail any steps taken to locate the missing documents. False statements in an affidavit can result in serious legal consequences under UAE Federal Law No. 3 of 1987 (Penal Code), including criminal charges for providing false information. The affidavit must be signed in the presence of a notary public, and you should retain copies for your records as this document may be referenced in future legal proceedings.

Legal requirements in United Arab Emirates

Under UAE Federal Law No. 10 of 1992 (Evidence Law), your Affidavit of Loss Documents must meet specific formal requirements to be admissible as evidence. The document must be notarized according to UAE Federal Decree-Law No. 4 of 2013, which governs notarization procedures and ensures the affidavit's legal validity. You must present valid identification to the notary public, who will verify your identity before witnessing your signature. UAE Ministry of Justice Resolution No. 972 of 2019 details the specific procedures for document notarization, including fee structures and required documentation. Some emirates may have additional local requirements, so you should verify specific procedures with the relevant emirate's notary office. The notarized affidavit must include the notary's official seal and signature to be recognized by UAE authorities and institutions.