The Request For Qualifications And Request For Proposal document is a strategic procurement tool used in complex projects where thorough vendor evaluation is crucial. It operates under Austrian legal framework, specifically the Federal Public Procurement Act (Bundesvergabegesetz), and complies with EU procurement directives. This document type is particularly valuable when organizations need to shortlist qualified vendors before investing resources in detailed proposal evaluations. It includes comprehensive sections covering qualification criteria, technical requirements, evaluation methodologies, and compliance requirements. The combined RFQ/RFP approach streamlines the procurement process while maintaining rigorous standards for vendor selection, making it especially suitable for high-value or technically complex projects where vendor capability verification is essential before detailed proposal consideration.
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1. Administrative Information: Introduction, contact details, submission deadlines, and communication protocols
2. Project Overview: Brief description of the project, objectives, and expected outcomes
3. Instructions to Bidders: Detailed guidance on submission requirements, format, and process
4. Qualification Requirements: Mandatory qualifications, certifications, experience, and capacity requirements
5. Technical Requirements: Detailed specifications of the project's technical requirements and scope
6. Evaluation Process and Criteria: Description of the two-stage evaluation process and scoring criteria
7. Submission Requirements: Specific documents, formats, and content required for both RFQ and RFP stages
8. Timeline and Milestones: Key dates, deadlines, and project schedule
9. Legal and Contractual Requirements: Legal framework, contract terms, and compliance requirements
10. Terms and Conditions: Standard terms including liability, confidentiality, and intellectual property rights
1. Pre-Qualification Conference: Details of any pre-qualification meetings or site visits, include when physical inspection or direct communication is necessary
2. Environmental Requirements: Specific environmental compliance and sustainability requirements, include for projects with environmental impact
3. Social Impact Considerations: Social value and community impact requirements, include for public service projects
4. Innovation Allowance: Provisions for alternative or innovative solutions, include when technical innovation is desired
5. Local Content Requirements: Local business participation requirements, include when required by local regulations
6. Security Requirements: Special security clearances or requirements, include for sensitive projects
7. Funding and Payment Terms: Specific funding arrangements and payment schedules, include for complex financial structures
1. Schedule A - Forms and Templates: Standard forms for submission including qualification statements, proposal forms, and declarations
2. Schedule B - Technical Specifications: Detailed technical requirements, performance specifications, and standards
3. Schedule C - Evaluation Matrix: Detailed scoring criteria and weightings for both qualification and proposal stages
4. Schedule D - Draft Contract: Proposed contract terms and conditions for successful bidders
5. Schedule E - Price Submission Forms: Standardized forms for price proposals and cost breakdowns
6. Schedule F - Reference Project Requirements: Templates and requirements for submitting reference project information
7. Schedule G - Compliance Declarations: Required legal declarations and compliance certificates
8. Schedule H - Insurance Requirements: Detailed insurance requirements and proof of coverage forms
9. Appendix 1 - Site Information: Relevant site data, surveys, and existing condition information
10. Appendix 2 - Background Studies: Previous studies, reports, or assessments relevant to the project
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