Request For Qualifications And Request For Proposal for Hong Kong

Request For Qualifications And Request For Proposal Template for Hong Kong

A comprehensive procurement document governed by Hong Kong law that combines both qualification screening and proposal solicitation processes. This document enables organizations to evaluate potential contractors or suppliers based on their qualifications while simultaneously requesting detailed proposals for specific projects or services. It incorporates Hong Kong's procurement regulations and competition laws, ensuring compliance with local legal requirements while maintaining international best practices in procurement. The document facilitates a two-stage evaluation process, allowing for thorough assessment of bidders' capabilities and their proposed solutions.

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What is a Request For Qualifications And Request For Proposal?

The Request For Qualifications And Request For Proposal (RFQ/RFP) document is essential for organizations in Hong Kong seeking to conduct thorough and compliant procurement processes. It is particularly useful when the procuring entity needs to verify bidders' capabilities before considering their detailed proposals. The document incorporates Hong Kong's legal requirements, including compliance with the Competition Ordinance and Prevention of Bribery Ordinance, while establishing a structured framework for evaluating both qualifications and proposals. It is typically used for complex projects where technical capability, experience, and innovative solutions are crucial factors in supplier selection. The document includes comprehensive sections covering evaluation criteria, submission requirements, technical specifications, and legal terms, ensuring a transparent and fair selection process.

What sections should be included in a Request For Qualifications And Request For Proposal?

1. Introduction: Overview of the project, procurement process, and issuing organization

2. Instructions to Bidders: Detailed guidelines on how to participate in the RFQ/RFP process, including submission requirements and deadlines

3. Project Overview: Detailed description of the project scope, objectives, and expected outcomes

4. Qualification Requirements: Minimum qualifications and prerequisites that bidders must meet to be considered

5. Scope of Services/Work: Detailed description of the required services or work to be performed

6. Submission Requirements: Specific documents, forms, and information that must be included in the response

7. Evaluation Process and Criteria: Description of how proposals will be evaluated and scored

8. Timeline and Key Dates: Schedule of important dates including submissions, questions, and selection

9. Terms and Conditions: Legal requirements and conditions governing the RFQ/RFP process

10. Communication Protocol: Guidelines for questions, clarifications, and communications during the process

What sections are optional to include in a Request For Qualifications And Request For Proposal?

1. Pre-qualification Requirements: Used when there's a need for a separate pre-qualification phase before full proposals

2. Site Visit Information: Include when physical site inspections are necessary or offered

3. Environmental Requirements: Include when project has specific environmental considerations or compliance needs

4. Local Content Requirements: Used when there are specific local content or participation requirements

5. Innovation and Alternative Proposals: Include when alternative solutions or innovative approaches are welcomed

6. Joint Venture Requirements: Include when joint ventures are permitted or encouraged

7. Security Requirements: Used when specific security clearances or requirements apply

8. Intellectual Property Rights: Include when IP ownership or transfer is relevant to the project

What schedules should be included in a Request For Qualifications And Request For Proposal?

1. Schedule A - Forms and Templates: Standard forms for submission including proposal form, pricing schedules, and qualification statements

2. Schedule B - Technical Requirements: Detailed technical specifications and requirements

3. Schedule C - Evaluation Matrix: Detailed scoring criteria and weightings

4. Schedule D - Draft Contract: Proposed contract terms and conditions for successful bidder

5. Schedule E - Price Submission Forms: Standardized forms for submitting pricing information

6. Appendix 1 - Reference Project Requirements: Format and requirements for submitting reference projects

7. Appendix 2 - Key Personnel Requirements: Required qualifications and experience for key team members

8. Appendix 3 - Insurance Requirements: Details of required insurance coverage and limits

9. Appendix 4 - Compliance Checklist: Checklist for bidders to ensure all requirements are met

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Reference Letter

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Construction

Infrastructure

Information Technology

Professional Services

Healthcare

Transportation

Energy

Telecommunications

Education

Public Works

Environmental Services

Financial Services

Manufacturing

Real Estate Development

Relevant Teams

Procurement

Legal

Finance

Operations

Project Management

Technical Services

Risk and Compliance

Commercial

Business Development

Quality Assurance

Sustainability

Supply Chain

Relevant Roles

Procurement Manager

Project Director

Legal Counsel

Technical Director

Compliance Officer

Bid Manager

Contract Administrator

Commercial Manager

Chief Financial Officer

Operations Director

Risk Manager

Quality Assurance Manager

Business Development Manager

Technical Consultant

Sustainability Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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