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Recruiting Agency Contract
"I need a Recruiting Agency Contract for my tech startup based in Vienna, Austria, to engage a recruitment agency for senior technical roles with an exclusive arrangement and success-based fee structure, including specific provisions for international candidate placements starting March 2025."
1. Parties: Identification of the recruitment agency and the client company, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Key terms used throughout the agreement, including 'Candidates', 'Placement', 'Services', 'Success Fee', etc.
4. Scope of Services: Detailed description of recruitment services to be provided, including search, screening, and presentation of candidates
5. Agency Obligations: Responsibilities of the recruitment agency, including compliance with laws, professional standards, and service delivery commitments
6. Client Obligations: Client's responsibilities, including provision of accurate job descriptions, timely feedback, and cooperation
7. Fees and Payment Terms: Fee structure, payment schedule, and conditions for fee payment (placement success, guarantee period)
8. Data Protection and Confidentiality: Obligations regarding GDPR compliance, handling of personal data, and confidential information
9. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination
10. Liability and Indemnification: Limitations of liability, warranties, and indemnification provisions
11. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, and amendments
1. Exclusivity: Terms regarding exclusive rights to recruit for specific positions or departments, used when exclusive arrangements are agreed
2. International Recruitment: Additional provisions for cross-border recruitment services, including visa support and international compliance
3. Temporary Staffing: Terms for temporary staff placement services, if the agency also provides temporary staffing solutions
4. Volume Discounts: Special fee arrangements for bulk hiring or preferred client status
5. Service Level Agreement: Specific performance metrics and service standards, used for larger or more complex recruitment arrangements
6. Replacement Guarantee: Terms for candidate replacement if placed candidate leaves within specified period
7. Off-Limits Agreement: Restrictions on recruiting from client's existing workforce or specified companies
1. Schedule 1 - Fee Structure: Detailed breakdown of all fees, including placement fees, retainer fees, and additional service charges
2. Schedule 2 - Service Specifications: Detailed description of recruitment process, methodologies, and deliverables
3. Schedule 3 - Data Processing Agreement: Specific terms for GDPR compliance and data processing obligations
4. Schedule 4 - Reporting Templates: Standard formats for candidate presentations, progress reports, and invoicing
5. Appendix A - Key Contacts: List of key personnel and contact information for both parties
6. Appendix B - Required Documentation: List of required documents and forms for candidate submissions
Authors
Services
Candidate
Client
Agency
Placement
Successful Placement
Placement Fee
Retainer Fee
Search Assignment
Guarantee Period
Start Date
Annual Compensation
Confidential Information
Personal Data
Data Protection Laws
Intellectual Property Rights
Working Day
Territory
Position
Shortlist
Interview
Offer
Replacement Candidate
Job Description
Service Level Requirements
Exclusivity Period
Off-Limits Companies
Relevant Industry
Key Personnel
Background Check
Professional References
Notice Period
Probationary Period
Commission
Success Fee
Placement Confirmation
Invoicing Date
Payment Terms
Material Breach
Force Majeure
Affiliate
Group Company
Authorized Representative
Term
Termination Date
Agency Obligations
Client Obligations
Fees and Charges
Payment Terms
Success Fee
Placement Terms
Guarantee Period
Confidentiality
Data Protection
GDPR Compliance
Intellectual Property
Non-Solicitation
Exclusivity
Service Levels
Performance Standards
Term and Duration
Termination
Force Majeure
Liability
Indemnification
Insurance
Warranties
Assignment
Subcontracting
Notice Requirements
Dispute Resolution
Governing Law
Jurisdiction
Entire Agreement
Severability
Variation
Waiver
Third Party Rights
Counterparts
Compliance with Laws
Anti-Corruption
Equal Opportunities
Record Keeping
Audit Rights
Reporting Requirements
Technology
Financial Services
Manufacturing
Healthcare
Professional Services
Retail
Construction
Education
Telecommunications
Energy
Logistics
Hospitality
Pharmaceutical
Real Estate
Consulting
Human Resources
Legal
Procurement
Finance
Compliance
Operations
Business Development
Senior Management
Talent Acquisition
Risk Management
Human Resources Director
Talent Acquisition Manager
Legal Counsel
Procurement Manager
HR Business Partner
Recruiting Manager
Chief Human Resources Officer
Operations Director
Compliance Officer
Finance Director
Managing Director
Head of Human Resources
Contract Manager
Business Development Manager
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