The Packing List and Commercial Invoice is a fundamental document in international trade, essential for customs clearance and commercial transactions under Austrian jurisdiction. This document type combines two crucial elements: a detailed inventory of shipped goods (packing list) and a formal request for payment that also serves as a customs declaration (commercial invoice). It must comply with Austrian Commercial Code (UGB), EU Customs Code, and Austrian VAT Act requirements. The document is typically required for all international shipments, providing customs authorities, freight forwarders, and trading partners with necessary information about the goods' value, quantity, and packaging details. It serves multiple purposes including customs valuation, cargo insurance, payment processing, and proof of transaction, making it a critical component in international trade documentation.
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1. Seller/Exporter Information: Complete legal name, address, VAT number, and contact details of the selling/exporting company
2. Buyer/Importer Information: Complete legal name, address, VAT number, and contact details of the buying/importing company
3. Invoice Details: Invoice number, date, purchase order reference, and other relevant reference numbers
4. Shipment Information: Mode of transport, carrier details, port of loading/discharge, and delivery terms (Incoterms)
5. Product Details: Detailed list of products including description, quantity, unit price, and total amount for each item
6. Packaging Details: Number and type of packages, gross and net weights, dimensions
7. Financial Information: Currency, total amount, payment terms, and banking details
8. Declaration: Statement certifying the accuracy of the information provided
1. Country of Origin Details: Include when products originate from different countries or when required for preferential trade agreements
2. Export License Information: Required when shipping controlled or restricted goods
3. Insurance Details: Include when shipment insurance is arranged by the seller or specifically requested by the buyer
4. Special Handling Instructions: Include for dangerous goods, fragile items, or temperature-sensitive products
5. Customs Commodity Codes: Include when required for customs clearance or when dealing with specific product categories
6. Certificate References: Include when shipping goods that require specific certifications (e.g., phytosanitary, health certificates)
1. Detailed Packing List: Itemized list showing how products are packed in each container/package, including individual weights and dimensions
2. Product Specifications: Detailed technical specifications or data sheets when required for customs or regulatory compliance
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Origin Certificates: When required for customs clearance or preferential duty treatment
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