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Commercial Invoice For Import

Commercial Invoice For Import Template for Austria

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Key Requirements PROMPT example:

Commercial Invoice For Import

"I need a Commercial Invoice For Import to Austria for machinery parts worth €50,000 being imported from Japan in March 2025, with specific attention to technical specifications and customs classification for industrial equipment."

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Document background
The Commercial Invoice For Import is an essential document required for all commercial shipments entering Austria. It serves multiple purposes in international trade: proving ownership, declaring accurate value for customs duties, and documenting the commercial transaction. As Austria is an EU member state, the document must comply with both EU regulations (particularly the Union Customs Code) and Austrian national laws, including the Austrian Value Added Tax Act and Commercial Code. The document includes crucial details such as parties involved, goods description, values, terms of delivery, and origin of goods. It's used by customs authorities for calculating import duties and taxes, by banks for processing payments, and by businesses for accounting purposes. The Commercial Invoice For Import must be accurate and complete to ensure smooth customs clearance and avoid delays or penalties.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and type of invoice (Commercial Invoice)

2. Seller Information: Complete details of the exporter/seller including name, address, tax ID, VAT number, and contact details

3. Buyer Information: Complete details of the importer/buyer including name, address, tax ID, VAT number, and contact details

4. Delivery Terms: Incoterms 2020 delivery terms, shipping method, and point of departure/arrival

5. Product Details: Detailed description of goods, quantities, unit prices, HS codes, country of origin, and total amount

6. Financial Information: Currency, exchange rate (if applicable), total amount, payment terms and method

7. Declaration: Statement certifying the accuracy of the information and compliance with export/import regulations

Optional Sections

1. Intermediate Consignee: Include when goods are delivered through an intermediary before reaching the final buyer

2. Special Instructions: Add when specific handling, storage, or customs requirements apply to the shipment

3. Insurance Details: Include when insurance is arranged by the seller (particularly relevant for CIF terms)

4. Export License Information: Required when goods are subject to export control regulations

5. Certificate of Origin Reference: Include when preferential trade agreements apply or when required by Austrian customs

Suggested Schedules

1. Packing List: Detailed list of items packed, including quantities, weights, and dimensions of packages

2. Technical Specifications: Required for technical products, machinery, or when specific product details are needed for customs clearance

3. Quality Certificates: When required for specific products (e.g., food, pharmaceuticals, electronics)

4. Material Safety Data Sheets: Required for chemical products or hazardous materials

5. Product Photos: Visual documentation of products when required by customs or buyer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Automotive

Electronics

Chemical Industry

Pharmaceutical

Food and Beverage

Textile and Apparel

Construction Materials

Industrial Equipment

Consumer Goods

Agriculture

Medical Devices

Machinery

Relevant Teams

Finance

Supply Chain

Logistics

Procurement

Legal

Compliance

International Trade

Operations

Accounts Payable

Documentation

Customs

Relevant Roles

Import Manager

Customs Compliance Officer

Supply Chain Manager

Logistics Coordinator

Trade Finance Manager

Procurement Officer

International Trade Specialist

Shipping Coordinator

Customs Broker

Finance Controller

Documentation Specialist

Purchasing Manager

Accounts Payable Manager

Compliance Manager

Operations Manager

Industries
Austrian Value Added Tax Act (Umsatzsteuergesetz): Governs VAT requirements for imports, including mandatory invoice elements and VAT rates applicable to imported goods
Union Customs Code (UCC): EU-wide customs legislation that provides the framework for customs requirements, including invoice requirements for imports into the EU
Austrian Commercial Code (Unternehmensgesetzbuch - UGB): Defines basic requirements for commercial documents including invoices in Austrian business transactions
Austrian Foreign Trade Act (Außenwirtschaftsgesetz): Regulates foreign trade activities and associated documentation requirements for imports into Austria
EU Directive 2006/112/EC: European VAT Directive that sets out basic invoicing requirements for EU member states, including Austria
Austrian Federal Fiscal Code (Bundesabgabenordnung): Contains general tax provisions affecting import transactions and documentation requirements
Commission Implementing Regulation (EU) 2015/2447: Provides detailed rules for implementing the Union Customs Code, including specific requirements for commercial invoices
Austrian E-Commerce Act (E-Commerce-Gesetz - ECG): Relevant if the invoice is to be issued electronically, providing requirements for electronic invoicing
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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