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International Invoice

International Invoice Template for Austria

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Key Requirements PROMPT example:

International Invoice

"I need an International Invoice template under Austrian law for my software company's monthly subscription services to German clients, including VAT reverse charge mechanism and electronic payment terms."

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Document background
The International Invoice template is designed for businesses engaged in cross-border transactions under Austrian jurisdiction. It serves as a formal request for payment and a tax document, incorporating all elements required by the Austrian Commercial Code (UGB) and VAT legislation. This document type is essential for international trade, providing proof of sale, enabling customs clearance, and supporting tax compliance. The template includes mandatory fields for VAT reporting, specific details required for international transactions, and elements necessary for electronic processing. It's structured to comply with both Austrian and EU regulations while accommodating various international business scenarios. The International Invoice is particularly important for Austrian businesses engaged in EU and non-EU trade, requiring careful attention to different VAT treatments and international commercial terms.
Suggested Sections

1. Invoice Header Information: Contains invoice number, date of issue, and unique identification details

2. Seller Details: Full legal name, address, tax/VAT number, and commercial register details of the selling entity as required by Austrian law

3. Buyer Details: Full legal name, address, and tax/VAT number of the purchasing entity

4. Invoice Items: Detailed list of goods/services, quantities, unit prices, and descriptions

5. Price Calculation: Subtotal, discounts, and calculation method

6. VAT Information: VAT rate(s), amount(s), and basis of calculation

7. Total Amount: Final payable amount in specified currency, including VAT

8. Payment Terms: Due date, payment method, and bank account details

9. Delivery Information: Date and location of delivery or service provision

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order

2. Shipping Terms: Include for physical goods shipments, specifying Incoterms and delivery conditions

3. Currency Exchange Information: Include when invoice amount is displayed in multiple currencies

4. Tax Exemption Details: Include when goods/services are exempt from VAT or subject to reverse charge

5. Special Instructions: Include any specific handling, customs, or processing instructions

6. Contact Information: Include specific department or person contact details for invoice queries

Suggested Schedules

1. Detailed Item Specifications: Detailed technical specifications or service descriptions when main invoice contains summary only

2. Supporting Documentation: Delivery notes, timesheets, or other evidence of service delivery

3. Terms and Conditions: Standard business terms and conditions if referenced in the invoice

4. Export Documentation: Relevant customs or export documentation for international shipments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Wholesale Trade

Retail

Professional Services

Information Technology

Construction

Agriculture

Automotive

Healthcare

Education

Financial Services

Logistics

Energy

Telecommunications

Consulting

Relevant Teams

Finance

Accounting

International Sales

Export

Treasury

Tax

Legal

Commercial Operations

Credit Control

Accounts Receivable

Accounts Payable

Financial Planning

Business Operations

Relevant Roles

Accounts Receivable Manager

Finance Director

International Sales Manager

Export Coordinator

Tax Accountant

Financial Controller

Billing Specialist

Credit Manager

Treasury Manager

VAT Specialist

Commercial Director

Chief Financial Officer

Accounts Payable Manager

International Trade Specialist

Finance Operations Manager

Industries
Austrian Commercial Code (Unternehmensgesetzbuch - UGB): Primary legislation governing commercial transactions and business relationships in Austria, including basic invoicing requirements
Austrian Value Added Tax Act (Umsatzsteuergesetz - UStG): Regulates VAT requirements for invoices, including mandatory content and formatting requirements
EU Directive 2014/55/EU: European regulation on electronic invoicing in public procurement, which influences private sector practices
EU VAT Directive 2006/112/EC: Establishes the common system of value added tax in the EU, including invoicing requirements for international transactions
Austrian E-Invoicing Regulation (E-Rechnungsverordnung): Specifies requirements for electronic invoicing in Austria, including technical standards and formats
Federal Fiscal Code (Bundesabgabenordnung - BAO): Contains provisions on record-keeping requirements and tax documentation for invoices
UN Convention on Contracts for International Sale of Goods (CISG): International treaty governing cross-border sales contracts, which may affect invoicing terms for international transactions
Austrian Data Protection Act (Datenschutzgesetz - DSG): Governs the handling of personal data in business documents, including invoices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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