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Commercial Invoice For International Shipping

Commercial Invoice For International Shipping Template for Austria

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Key Requirements PROMPT example:

Commercial Invoice For International Shipping

"I need a Commercial Invoice For International Shipping for exporting pharmaceutical products from Austria to Japan, compliant with both countries' healthcare regulations and including special handling requirements for temperature-sensitive materials with delivery planned for March 2025."

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Document background
The Commercial Invoice For International Shipping is a fundamental document required for any cross-border trade involving Austrian businesses. It serves multiple purposes: as proof of sale, customs declaration, and basis for duty calculation. When shipping goods internationally from or to Austria, this document must comply with the Austrian Commercial Code (UGB), EU VAT Directive 2006/112/EC, and the Union Customs Code. The invoice includes comprehensive details about the transaction, including seller and buyer information, precise product descriptions, values, trading terms, and shipping details. It's essential for customs clearance, tax reporting, and creating an audit trail for international commercial transactions. The document must be prepared in accordance with both Austrian national requirements and EU regulations, making it acceptable for both domestic and international authorities.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and document type identification

2. Seller Information: Complete details of the selling company including legal name, address, tax/VAT numbers, and contact information

3. Buyer Information: Complete details of the buying company including legal name, delivery address, tax/VAT numbers, and contact information

4. Shipment Details: Information about the shipment including date, mode of transport, and Incoterms

5. Product Details: Itemized list of products including description, quantity, unit price, and total amount

6. Financial Information: Subtotal, taxes, shipping costs, and total amount in specified currency

7. Payment Terms: Payment method, due date, and banking information

8. Declaration: Statement of accuracy and compliance with international trade regulations

Optional Sections

1. Consignee Information: Required when shipping address differs from buyer address

2. Export License Details: Required for controlled or restricted goods

3. Certificate of Origin Reference: Include when preferential trade agreements apply

4. Insurance Details: Required when shipping insurance is included in the transaction

5. Special Handling Instructions: Include for dangerous goods or items requiring specific handling

6. Intermediate Consignee: Required when there's a third party involved in the shipping process

Suggested Schedules

1. Packing List: Detailed list of packed items including quantities, weights, and dimensions

2. Product Specifications: Technical details and specifications of products when required by customs

3. Safety Data Sheets: Required for chemical or hazardous materials

4. Certificate of Origin: Document certifying the country of manufacture

5. Export Licenses: Copies of relevant export permits or licenses

6. Quality Certificates: Product quality or inspection certificates when required by buyer or regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Seller
Buyer
Goods
Consignee
Consignor
Shipping Terms
Incoterms
Place of Delivery
Country of Origin
Country of Destination
Commercial Invoice
Customs Value
Harmonized System Code
Export License
Bill of Lading
Letter of Credit
Purchase Order
VAT Number
EORI Number
Packing List
Net Weight
Gross Weight
Unit Price
Total Amount
Currency
Payment Terms
Shipping Marks
Port of Loading
Port of Discharge
Mode of Transport
Carrier
Freight Forwarder
Insurance Coverage
Export Control Classification Number
Customs Tariff Number
Clauses
Product Description and Specification
Quantity Declaration
Price and Payment Terms
Delivery Terms
Transportation Details
Export Control Classification
Country of Origin Declaration
Customs Value Declaration
Tax and VAT Declarations
Currency and Exchange Rate
Shipping Terms and Conditions
Insurance Coverage
Certification and Compliance
Documentation Requirements
Product Classification
Declaration of Accuracy
Special Handling Requirements
Weight and Measurement Declarations
Packaging Specifications
Export License Requirements
Relevant Industries

Manufacturing

Wholesale Trade

Retail

Logistics and Transportation

International Trade

E-commerce

Agriculture and Food

Automotive

Electronics

Pharmaceuticals

Textiles

Chemical Industry

Consumer Goods

Industrial Equipment

Relevant Teams

Logistics

Export Operations

Import Operations

Finance

Accounts Receivable

Shipping

Documentation

Compliance

International Sales

Supply Chain

Trade Operations

Customer Service

Relevant Roles

Export Manager

Import Coordinator

Customs Compliance Officer

Shipping Manager

Trade Documentation Specialist

Logistics Coordinator

International Sales Manager

Supply Chain Manager

Finance Manager

Accounts Receivable Specialist

Trade Compliance Director

Export Documentation Clerk

International Trade Specialist

Customs Broker

Global Operations Manager

Industries
Austrian Commercial Code (Unternehmensgesetzbuch - UGB): Primary legislation governing commercial transactions and business documentation requirements in Austria, including basic invoice requirements
Austrian Value Added Tax Act (Umsatzsteuergesetz - UStG): Regulates VAT requirements for invoices, including specific details that must be included for international transactions
EU Directive 2006/112/EC: European Union VAT Directive that sets out common rules for invoicing requirements across EU member states
EU Regulation No. 952/2013 (Union Customs Code): Establishes the requirements for customs documentation and procedures for goods entering or leaving the EU customs territory
International Convention on the Harmonization of Frontier Controls of Goods: UN/ECE convention that standardizes procedures for international movement of goods, including documentation requirements
Austrian Foreign Trade Act (Außenwirtschaftsgesetz): Governs foreign trade operations and related documentation requirements for Austrian businesses
Incoterms 2020: While not legislation, these ICC rules are essential for international trade documents and define delivery terms and responsibilities
EU Regulation 2016/679 (GDPR): Relevant for handling personal data on commercial documentation in international trade
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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