The Reimbursement Letter to Employee is a critical business document used in the United Arab Emirates when an employer needs to formally document the repayment of business-related expenses incurred by an employee. This document type is essential for maintaining clear financial records and ensuring compliance with UAE Labor Law and financial regulations. It serves multiple purposes: confirming the approved reimbursement amount, detailing the expenses covered, specifying payment terms, and providing a formal record for both accounting and regulatory purposes. The letter should be structured to meet UAE documentation requirements while clearly communicating the reimbursement terms to the employee. It's particularly important in contexts where significant business expenses are incurred or when establishing precedent for future reimbursements.

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Subject Line: Clear indication that this is a reimbursement letter

3. Salutation: Professional greeting to the employee

4. Purpose Statement: Clear statement of the purpose of the reimbursement

5. Reimbursement Details: Specific amount being reimbursed and what it covers

6. Payment Method: Details of how and when the reimbursement will be paid

7. Tax Implications: Statement about VAT or other relevant tax considerations

8. Confirmation of Receipt: Space for employee acknowledgment and signature

9. Closing: Professional closing, including authorized signatory details