The Reimbursement Letter to Employee is a crucial document in New Zealand's business environment, used when an employee has incurred legitimate business expenses that require reimbursement from their employer. This document type is essential for maintaining clear financial records and ensuring compliance with New Zealand tax laws, particularly the Income Tax Act 2007 and Goods and Services Tax Act 1985. The letter serves multiple purposes: it formally acknowledges the expenses incurred, confirms the reimbursement amount, provides a clear audit trail for accounting purposes, and helps both parties maintain proper documentation for tax compliance. In New Zealand business practice, having a well-structured reimbursement letter is particularly important as it helps distinguish between taxable and non-taxable reimbursements, ensuring proper treatment of payments under local regulations.

1. Employee Details: Full name, position, and employee ID of the recipient

2. Date: Date of the letter

3. Subject Line: Clear indication that this is a reimbursement letter

4. Reimbursement Amount: Specific amount being reimbursed, broken down by category if applicable

5. Purpose of Reimbursement: Clear description of what expenses are being reimbursed

6. Payment Method: Details of how and when the reimbursement will be paid

7. Compliance Statement: Confirmation that the reimbursement complies with company policy and applicable laws

8. Signature Block: Space for authorized signatory and date