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1. Sender Details: Full name, address, and contact information of the party sending the letter (typically the tenant)
2. Recipient Details: Full name, address, and contact information of the recipient (typically the landlord or property management)
3. Property Reference: Clear identification of the rental property, including full address and any relevant unit numbers
4. Notice of Intent: Clear statement of intention to move out, including the specific vacation date
5. Current Lease Reference: Reference to the existing lease agreement, including its date and any relevant terms regarding move-out
6. Handover Arrangements: Proposed date and time for property inspection and key handover
7. Utility Arrangements: Confirmation of utility disconnection plans and final bill settlements
8. Security Deposit: Reference to security deposit and request for refund, including preferred payment method
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing and Signature: Professional closing, date, and signature space for all parties
1. Maintenance Issues: Section to document any existing maintenance issues or repairs needed, used when there are outstanding maintenance concerns
2. Early Termination Details: Required only if the move-out is before the lease end date, including any applicable penalties or special arrangements
3. Special Circumstances: Used to explain any extraordinary situations affecting the move-out, such as force majeure or emergency relocations
4. Property Modification Details: Required if any modifications were made to the property during tenancy, describing restoration plans
5. Third Party Authorizations: Needed if a third party is authorized to handle the move-out process on behalf of the tenant
1. Schedule A - Property Inventory: Detailed list of property fixtures and fittings to be checked during final inspection
2. Schedule B - Move-Out Checklist: Comprehensive checklist of tasks to be completed before property handover
3. Schedule C - Utility Account Details: List of all utility account numbers and relevant contact information for closure
4. Schedule D - Photographic Evidence: Referenced photos of property condition (if applicable)
5. Schedule E - Outstanding Payments: Detailed list of any outstanding payments or credits between parties
Vacation Date
Handover Date
Security Deposit
Final Inspection
Property Manager
Landlord
Tenant
Lease Agreement
Notice Period
Utility Services
Outstanding Charges
Forwarding Address
Property Condition Report
Move-Out Checklist
Keys and Access Devices
Common Areas
Building Management
Normal Wear and Tear
Final Settlement
Cleaning Standards
Maintenance Issues
Utility Clearance
DEWA Account
Registration Card
Property Inspection
Security Deposit Return
Utility Disconnection
Property Condition
Final Settlement
Access and Keys
Maintenance and Repairs
Cleaning Requirements
Personal Property Removal
Forwarding Address
Dispute Resolution
Governing Law
Communication
Liability
Force Majeure
Signatures and Execution
Amendment and Modification
Severability
Entire Understanding
Real Estate
Property Management
Residential Housing
Commercial Property
Retail Property
Industrial Property
Hospitality
Student Housing
Corporate Housing
Facility Management
Legal
Property Management
Leasing
Tenant Relations
Facility Management
Operations
Customer Service
Compliance
Asset Management
Administrative Services
Property Manager
Leasing Manager
Real Estate Agent
Facility Manager
Legal Counsel
Tenant Relations Manager
Property Administrator
Building Manager
Real Estate Operations Manager
Lease Administrator
Housing Coordinator
Compliance Officer
Property Inspector
Asset Manager
Resident Services Coordinator
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