Medical Records Affidavit Template for the United Arab Emirates

When you need to legally authenticate medical records in the United Arab Emirates, a Medical Records Affidavit provides the formal sworn testimony required by courts, insurance companies, and regulatory bodies. This document serves as official verification that medical records are genuine, complete, and properly maintained according to UAE healthcare standards.

When do you need this document?

You'll require a Medical Records Affidavit in several critical situations. During personal injury litigation, courts need authenticated medical records to establish the extent of injuries and treatment costs. Insurance companies frequently request these affidavits when processing complex claims involving medical expenses or disability benefits. If you're transferring medical records between healthcare facilities, especially internationally, this document ensures proper chain of custody. Regulatory investigations by the Dubai Health Authority or other UAE healthcare regulators may also require authenticated medical records. Additionally, when medical records are subpoenaed for legal proceedings, the custodian must provide this sworn testimony to establish their authenticity and admissibility in court.

Key legal considerations

The affidavit must clearly establish the affiant's authority to speak about the medical records, including their professional credentials and role as custodian. You need to provide detailed identification of the specific records being authenticated, including patient information, record numbers, date ranges, and facility details. The document should address the chain of custody, explaining how records were created, maintained, and stored. Include statements about the record-keeping procedures followed and any relevant policies governing medical documentation. Consider patient privacy protections and ensure the affidavit doesn't unnecessarily disclose confidential medical information beyond what's legally required. The affiant must be prepared to testify under oath about the contents and authenticity of the records if called upon in legal proceedings.

Legal requirements in United Arab Emirates

Under Federal Law No. 2 of 2019, medical records affidavits must comply with strict health data protection requirements governing the processing and transfer of medical information. The affiant must be an authorized custodian under Federal Law No. 7 of 1975 concerning medical practice, typically including medical records administrators, treating physicians, or healthcare facility representatives. The affidavit must be notarized according to UAE Federal Law No. 5 of 2019 regarding oath-taking procedures, requiring proper identification and witnessing by a licensed notary public. In Dubai Healthcare City, additional DHCA regulations may apply for facilities operating within that jurisdiction. The document must include specific attestations about compliance with UAE medical record-keeping standards and data protection protocols. All statements must be made under penalty of perjury according to UAE legal standards, and the affiant must be competent to testify about the record-keeping practices and authenticity of the medical documentation in question.