First Meeting Minutes Template for United Arab Emirates

First Meeting Minutes are a crucial corporate governance document required under UAE law for newly established companies. This document must be prepared following the company's successful registration and receipt of its trade license, typically within the first month of incorporation. The minutes record fundamental decisions made during the inaugural meeting, including appointment of officers, banking arrangements, and initial operational procedures. As per UAE Companies Law (Federal Law No. 2 of 2015), these minutes must be maintained as part of the company's official records and may be required by various authorities, including the Department of Economic Development, banks, and other regulatory bodies. The document serves as evidence of compliance with legal requirements and establishes the foundation for the company's governance structure.

1. Meeting Details: Date, time, location, and type of meeting (virtual/physical)

2. Attendees: List of all present shareholders/board members, their capacities, and confirmation of quorum

3. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met

4. Chairperson Appointment: Record of who was appointed as chairperson for the meeting

5. Company Formation Confirmation: Acknowledgment of the company's successful registration and receipt of trade license

6. Board Appointments: Appointment of initial board members/directors and their roles

7. Banking Resolutions: Approval of company bank account opening and authorized signatories

8. Corporate Governance: Basic governance structure and compliance procedures

9. Initial Business Plan: Overview of immediate business objectives and implementation plans

10. Closing: Time of meeting conclusion and next meeting date if determined

11. Signatures: Signatures of chairperson and meeting secretary confirming accuracy of minutes