Affidavit Of Lost Document Form Template for the United Arab Emirates

An Affidavit of Lost Document Form is a sworn legal declaration that you must use in the United Arab Emirates when important documents have been lost, stolen, or destroyed. This formal statement serves as official proof of loss and is required by various UAE institutions before they will issue replacement documents or take protective measures against potential misuse.

When do you need this document?

You will need this affidavit whenever you lose vital documents and require official replacement or protection. Common situations include losing your passport and needing embassy assistance, misplacing educational certificates for job applications or university admissions, losing employment contracts or legal agreements, having financial documents stolen and requiring bank intervention, or losing property deeds and needing land department assistance. Government departments, banks, educational institutions, and employers typically require this sworn statement before processing replacement requests or implementing security measures.

Key legal considerations

Your affidavit must include specific mandatory elements to be legally valid. You must provide complete personal information including your full legal name, Emirates ID number, nationality, and current address. The document details section requires precise information about the lost item, including document type, reference numbers, issuing authority, and date of issuance. You must describe the circumstances of loss in detail, including when and where the loss occurred and what steps you have taken to locate the document. Most importantly, you are making this declaration under oath, which means providing false information constitutes perjury under UAE law and can result in criminal penalties. The affidavit must be signed in the presence of a licensed notary public who will verify your identity and witness your oath.

Legal requirements in United Arab Emirates

UAE Federal Law No. 4 of 2013 governs the notarization requirements for affidavits, mandating that your document must be properly authenticated by a licensed notary public. Under UAE Federal Law No. 5 of 1985 (Civil Transactions Law), your declaration must meet specific validity requirements including clear identification of the declarant, precise description of the lost document, and detailed circumstances of loss. The Evidence Law (Federal Law No. 10 of 1992) establishes that your affidavit will be admissible as evidence in legal proceedings, provided it meets all formal requirements. You must present valid Emirates ID or passport for identity verification during notarization. Some receiving institutions may require additional witnesses or specific formatting, so you should confirm requirements with the requesting organization. The notarized affidavit typically remains valid for six months from the date of execution, though some institutions may have shorter acceptance periods.