Affidavit Of Loss Certificate Of Registration Template for the United Arab Emirates

An Affidavit Of Loss Certificate Of Registration is a critical legal document you must prepare when your original business or professional registration certificate has been lost, stolen, or destroyed in the United Arab Emirates. This sworn declaration formally notifies the relevant government authority about the missing document and initiates the legal process for obtaining a replacement certificate.

When do you need this document?

You need this affidavit whenever you cannot locate your original Certificate of Registration issued by UAE authorities such as the Department of Economic Development, relevant ministries, or other government departments. Common scenarios include office relocations where documents go missing, theft during break-ins, natural disasters that destroy physical records, or simple misplacement of important business documents. Without this affidavit, you cannot obtain a replacement certificate, which may prevent you from conducting essential business activities, renewing licenses, or completing official transactions that require proof of registration.

Key legal considerations

Your affidavit must include specific mandatory information to be legally valid under UAE law. This includes your complete personal or company representative details, Emirates ID number, comprehensive description of the lost certificate including its number and issuing date, detailed circumstances explaining how and when the loss occurred, and a sworn declaration that the information provided is truthful. The document must explicitly state that you will surrender any found original certificate to prevent dual usage. False statements in the affidavit can result in serious legal consequences including criminal penalties under UAE law. You should also be aware that some authorities may require additional supporting documents such as a police report for theft cases or witness statements for certain circumstances.

Legal requirements in United Arab Emirates

Under UAE Federal Law No. 5 of 1985 (Civil Transactions Law) and Federal Law No. 10 of 1992 (Law of Evidence), your affidavit must be executed before a licensed notary public to be legally recognized. The UAE Federal Law No. 4 of 2013 (Notary Public Law) governs the notarization process and requires proper identification and oath-taking procedures. Depending on the issuing authority and type of certificate, you may need to file the affidavit with specific government departments and pay prescribed fees. Ministerial Resolution No. 377 of 2010 outlines additional procedural requirements for replacing lost official documents. Some authorities may require translation into Arabic if the original affidavit is prepared in English, and certain cases may necessitate attestation by the UAE Ministry of Foreign Affairs for added authentication.